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Nashville Travel Checklist

Nashville Travel Checklist

Nashville Tennessee, USA Travel Guide

Essential Preparations

Follow this timeline to complete all important tasks well in advance of your trip.

Chronological Planning Timeline

Plan your trip stages for maximum efficiency.

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Initial Bookings & Research

Passport & Visa

Check passport validity (6+ months beyond return). Research and apply for U.S. Visa/ESTA authorization if needed. Processing times vary.

Flights & Accommodation

Book flights and main lodging (hotels, rentals) 3-6 months out for favorable prices and availability, especially during high season or major events.

Attraction Research

Identify must-see attractions (Grand Ole Opry, Ryman, CMHoF) and any specific concerts or events you want to experience.

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Mid-Range Planning

Tours & Shows

Secure tickets for popular tours, like the RCA Studio B tour (frequently sold out), and prime seating for Opry or Ryman shows. They often sell quickly.

Itinerary & Car Rental

Outline daily activities, grouping attractions by geography to save time. Confirm car rental if planning day trips outside the city.

Insurance & Dining

Obtain comprehensive travel insurance (medical, cancellations, baggage). Reserve fine dining or popular eateries, especially for weekend evenings.

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Final Checks & Packing

Packing & Confirmations

Pack climate-appropriate clothing. Double-check flight times, hotel, tour, and other reservations. Ensure all travel documents are gathered.

Digital Readiness

Download WeGo Transit, Uber/Lyft, Google Maps, and Visit Music City apps. Download offline maps for restricted data access.

Financial & Home Care

Notify banks/credit card companies of travel plans. Make arrangements for your pets, mail holds, or package collection. Unplug unnecessary electronics at home and take out trash.

Travel Insurance

Comprehensive travel insurance is a valuable addition to your trip planning. It protects against unforeseen circumstances.

Coverage Details

  • Medical emergencies: For unexpected health incidents during your travel.
  • Trip disruptions: Protects your investment if you must cancel your journey.
  • Baggage loss or delay: For peace of mind regarding your belongings.
  • Trip interruption: For happenings that cut your trip short.

Document Copies

Make both digital and physical copies of all important travel documents.

Secure Your Information

  • Digital copies: Store securely in the cloud or on a password-protected device.
  • Physical photocopies: Of your passport, visa, itinerary, and insurance policy.
  • Safeguard these in another location from the originals.
  • A photo of your identification on your phone is also a good idea.

Home Preparation

These steps ensure your home is secure and cared for during your absence.

Security Measures

  • Lock all windows and doors.
  • Consider setting timers for lights.
  • Activate home security systems.
  • Inform a trusted neighbor of your travel.

Mail & Pet Care

  • Set up mail/package holds with the postal service.
  • Arrange for a trusted person to collect mail and packages.
  • Arrange for pet care or boarding if you have pets.
  • Provide caretaker with emergency contacts.

Household Management

  • Unplug unnecessary electronics to save energy.
  • Take out all trash to prevent odors.
  • Turn off main water supply if away for an extended period.
  • Adjust thermostat for power conservation.

Important Reminders

A digital folder on your phone or inside the cloud for all confirmation numbers (flight, hotel, tour) proves very useful.

Arrival Checklist

These steps facilitate a smooth transition from Nashville International Airport (BNA) to your accommodation.

First Steps Upon Arrival

  • Clear Immigration and Customs:

    Have your passport, visa/ESTA, and any required documentation ready for inspection (for travelers from abroad).

  • Collect Luggage:

    Retrieve your checked bags from the baggage claim area.

  • Locate Ground Transit:

    Follow airport signage to the specified pick-up areas for ride-sharing, taxis, or the WeGo Public Transit bus stop.

Orientation Strategies

  • Head to Accommodation:

    Proceed directly to your hotel or vacation rental to drop off bags and check in.

  • Pick Up a Local Map:

    Grab a physical map from the airport or hotel lobby, or rely on your navigation app.

  • Visit the Nashville Visitor Center:

    Located inside the Bridgestone Arena (501 Broadway), it offers maps, brochures, and knowledgeable staff.

First Steps in Nashville

Currency & Purchases

Withdraw some cash from an ATM; credit cards are widely accepted, but cash is great for small purchases or tipping.

Purchase a Public Transit Pass or Local SIM Card if planned for extensive use.

Transportation from BNA

Utilize pre-booked airport transfer, ride-sharing (Uber/Lyft), taxi, or WeGo Route 18 public bus to reach your lodging from BNA.

Review options before arrival for the best fit.

Orientation Tips

Grab a physical get a map from the airport or hotel. Visit the Nashville Visitor Center for maps and expert advice.

Use navigation apps for real-time guidance as you see the city.

Smooth Start

A seamless arrival sets a positive tone for your entire Nashville experience.

Departure Preparation

Prepare for your departure for a relaxed and efficient exit from Nashville.

Souvenir & Shipping

  • Plan time for last-minute souvenir shopping.
  • Inquire about shipping options for large or fragile items from vendors.
  • Check customs regulations for your home country.
  • Avoid carrying oversized purchases on your flight.

Departure Timing

  • Domestic Flights from BNA: Arrive at the airport at least 1.5-2 hours before departure.
  • International Flights from BNA: Set ASIDE 2.5-3 hours before departure.
  • Rental Car Return: Factor in an extra 30-45 minutes for drop-off and shuttle transfer to the terminal.
  • Account for potential security lines and high travel times.

Return Trip Details

Ensure a smooth departure from your accommodation to the airport.

Checklist for Departure Day

  • Confirm Flight Status:Check for delays or gate changes.
  • Online Check-In:Complete if available to save airport time.
  • Pack All Belongings:Double-check your room for forgotten items.
  • Accommodation Checkout:Adhere to check-out policy and time.

Essential Apps for Departure

  • Airline App: For real-time flight updates and mobile boarding passes.
  • Navigation App: For directions to BNA and traffic updates.
  • Ride-sharing App (Uber/Lyft): If planning to use for airport transfer.
  • Budgeting App: For final expense tracking and payment splitting.

Final Reminders

A smooth departure concludes your memorable Nashville journey.

Leave no trace, take only memories.