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Pre-Trip Checklist

Pre-Trip Checklist

Highlands And Northern Islands, Scotland

Essential Preparations

A structured approach to your planning ensures a smoother journey.

Planning Timeline

actions at various stages before your trip.

1

-6 Months Before

Visa Check

Research UK visa requirements and apply as needed. Allow ample time for processing.

Book Major Travel

Secure major flights and ferries (especially if bringing a car or traveling in high season).

Accommodation

Book your accommodation early, specifically specific B&Bs or self-catering options, as they fill up quickly.

2

Month Before

Detailed Itinerary

Plan your detailed itinerary, including day trips and activities. Book any specific tours (e.g., Maeshowe, dive trips).

Passport Check

Verify your passport validity for your entire stay. Create digital and physical copies.

Vaccinations

Confirm routine vaccinations are current. Consult your doctor for specific recommendations.

3

Week Before

Bank Notification

Inform your bank and credit card companies about your travel plans to avoid transaction issues abroad. Capital One Travel is a consideration for travel rewards.

Pack Smart

Pack climate-appropriate clothing (layers and waterproofs are wise) and all crucial items from your packing list. Eagle Creek offers travel organization products.

Digital Prep

Download offline maps and helpful apps (ferry apps, weather apps). Fully charge all electronics, cameras, and power banks. NordVPN offers a VPN service for travelers.

Useful Bookings & Research

Certain reservations are highly advised, and pre-trip learning enriches your visit.

Bookings and Research

  • These bookings include flights, ferries (especially with a car), accommodation, car rental, Maeshowe tour, and any specialized trips (diving, specific wildlife).
  • Read a comprehensive guidebook on Orkney. Explore Orkney.com for current information.
  • Familiarize yourself with Orkney's weather patterns and single-track road etiquette.

Home Preparation

Steps for managing your home before you leave.

Before You Go

  • Arrange for pet care if needed.
  • Hold or redirect mail.
  • Notify a trusted contact of your itinerary.
  • Secure your home (lock windows, tell neighbors).

Effective Planning

A structured approach to your planning provides a smoother journey.

Travel Documentation

  • Passport validity confirmed.
  • Visa requirements understood.
  • Copies made.
  • Bank notified.

Health & Safety

  • Vaccinations current.
  • Travel insurance purchased. World Nomads is a travel insurance provider.
  • Emergency contacts saved.
  • Local medical access known.

Logistics

  • Accommodation booked.
  • Transport secured.
  • Maeshowe tour reserved.
  • Local weather understood.

Arrival Considerations

The first steps upon your arrival assist your smooth settling.

Arrival Checklist

Initial steps for a seamless start to your Orkney trip.

First Steps

  • 1
    Clear Immigration

    Present your passport and any required documents to Border Force officers.

  • 2
    Collect Luggage

    Pick up your checked bags.

  • 3
    Transportation

    Pick up your rental car, or find a taxi or bus to your accommodation.

Orientation & Immediate Needs

  • Check In

    Settle into your accommodation.

  • Cash Access

    Locate the nearest ATM or bank. Use ATMs for currency or exchange at banks (limited options at Kirkwall Airport). Purchase any immediate needs like water or snacks.

  • SIM Card

    If desired, purchase a local SIM card.

Departure Preparation

Souvenirs & Shipping

Allow time for last-minute souvenir shopping.

If you purchase large items, discuss shipping options with the vendor.

VAT Refund Procedures

If you are a non-EU resident and made eligible purchases, gather VAT refund forms from participating retailers.

Follow instructions for your refund, typically at larger international departure airports (like Edinburgh or Glasgow), not Kirkwall Airport for domestic flights.

Pre-Departure Timing

Confirm your ferry or flight departure times.

Allow ample time for check-in and security procedures. Return your rental car as per your agreement with the rental company.

Final Checks

Before you leave, ensure all travel documents are easily accessible. Dispose of waste responsibly. Pack your bags effectively, considering any weight limitations.

Departure Preparation

Organize your departure for a stress-free journey homeward.

Souvenirs & Shipping

  • Allow time for last-minute souvenir shopping.
  • If you purchase large items, discuss shipping options with the vendor.

VAT Refund & Pre-Departure Timing

  • If you are a non-EU resident and made eligible purchases, gather VAT refund forms from participating retailers. Follow instructions for your refund, typically at larger international departure airports (like Edinburgh or Glasgow), not Kirkwall Airport for domestic flights.
  • Confirm your ferry or flight departure times. Allow ample time for check-in and security procedures. Return your rental car as per your agreement with the rental company.

Health & Safety

Health and safety aspects of your pre-trip preparation.

Checklist Details

  • Vaccinations current.
  • Travel insurance purchased.
  • Emergency contacts saved.
  • Local medical access known.

Travel Documentation

  • Passport validity confirmed.
  • Visa requirements understood.
  • Copies made.
  • Bank notified.

Final Preparations

Before you leave, ensure all travel documents are easily accessible. Dispose of waste responsibly. Pack your bags effectively, considering any weight limitations.

Confirm your ferry or flight departure times. Allow ample time for check-in and security procedures. Return your rental car as per your agreement with the rental company.