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Windhoek Travel Checklist

Windhoek Travel Checklist

Windhoek Namibia Travel Guide

Essential Planning Phases

Timely actions make for an easier trip.

Organized Preparation

A timeline for your travel preparation.

1

+ Months Before

Passport & Visa Check

Ensure passport validity (6+ months) and apply for visa if needed (allow weeks).

Flight Booking

Book international flights to Hosea Kutako International Airport (WDH).

Health & Insurance

Consult clinic for vaccinations, discuss malaria prophylaxis, get travel coverage.

2

Month Before

Accommodation & Car

Book accommodation in Windhoek and multi-day extensions. Reserve your rental car.

Itinerary & Tours

Plan a rough itinerary. Confirm any excursions or activities you wish to book in advance.

Document Copies

Make copies (digital and physical) of all essential documents.

3

Week Before

Confirmations

Confirm all your bookings: flights, accommodation, car rental, and tours.

Packing & Banking

Pack appropriate clothing. Inform your bank/credit card companies of travel plans.

Transfers & Apps

Download offline maps and useful apps. Set up a ride from the airport from WDH.

Advance Bookings

Bookings needed for smooth travel.

Reservations

  • Flights, visas (if relevant).
  • Accommodation (especially high season).
  • Rental car (if self-driving).
  • Popular multi-day tours.

Pre-Trip Research

Research recommendations for your trip.

Information Sources

  • Read reputable guidebooks (e.g., Bradt Guide to Namibia).
  • Review official tourism websites.
  • Check up-to-date travel warnings from your government.
  • Read blogs or forums for up-to-date traveler experiences.

Home Preparation

Prepare your home before departure.

Communication

  • Inform your emergency contact of your itinerary.
  • Provide them with emergency contacts.
  • Arrange to hold your mail.
  • Arrange for pet care if needed.

House Security

  • Secure your home (lock doors, windows).
  • Notify neighbors of your absence.
  • Consider smart home devices for remote monitoring.
  • Set lights on timers.

Digital Readiness

  • Inform your bank and credit card companies of travel.
  • Download offline maps for your destination.
  • Download useful travel apps.
  • Backup important digital files before leaving.

Early Planning

Begin visa applications and vaccination consultations three months before your trip. These processes span a period.

Arrival & Departure

Initial steps upon arrival and preparations for a smooth departure.

First Steps Upon Arrival

  • 1
    Immigration & Customs

    Go through immigration and customs at Hosea Kutako International Airport (WDH). Have passport, visa (where appropriate), and Yellow Fever certificate ready.

  • 2
    Luggage Collection

    Collect your luggage from the baggage claim area.

  • 3
    Airport Transfer

    Locate your pre-arranged airport transfer service or taxi.

Orientation Strategies

  • Local SIM Card

    Get a local SIM card from MTC or TN Mobile at the airport or in the city.

  • Local Currency

    Withdraw Namibian Dollars from an ATM for immediate your cash requirements.

  • Neighborhood Familiarization

    Get into your accommodation. Familiarize yourself with adjacent shops, restaurants, and transport.

Departure Checklist

Souvenirs & Shipping

For large/fragile souvenirs, inquire about shipping directly from the shop.

Check customs regulations for your home country (e.g., products from animals).

VAT Refund Procedures

Keep original tax invoices from participating vendors.

Present invoices and goods to VAT Refund Office at WDH before departure. Allow extra time.

Pre-Departure Timing

Arrive at Hosea Kutako International Airport (WDH) at least 2-3 hours before your international flight.

This period allows sufficient time for check-in, security, and immigration.

SIM Card Acquisition

Acquire a sim CARD for the area at the airport. This first step allows connectivity and navigation app use.

Departure Day Logistics

Concluding steps for a smooth exit from Windhoek.

Return Trip Preparation

  • Confirm your return flight details.
  • Complete online check-in where possible.
  • Pack efficiently, ensuring all belongings are accounted for.
  • Dispose of any waste responsibly.

Final Document Check

  • Ensure your passport is readily accessible.
  • Have your boarding pass in an easily reachable location.
  • If claiming VAT refunds, have all documents organized.
  • Double-check all final arrangements.

Departure Timing

Adhere to recommended airport arrival times.

Airport Arrival Guidelines

  • International flights:2-3 hours before departure
  • Allows for:Check-in, security, immigration
  • Peak travel times:Consider extra time
  • Transfers:Confirm day prior

Last-Minute Checks

  • Return any rental car keys promptly.
  • Empty waste bins in your accommodation.
  • Unplug electronics to save power.
  • Ensure your phone is charged for travel.

Final Preparations

Reconfirm your airport transfer time the day before departure.

Gather all necessary documents for VAT refunds, as needed.

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