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Pre-Trip Checklist

Pre-Trip Checklist

Essential Preparations

Careful planning and preparation are important for safety and operational readiness.

Chronological Planning Timeline

A structured approach to your pre-trip actions for a secure journey.

3+

Months Before

Permissions & Visas

Secure all required entry permissions and visas.

Insurance & Contacts

Arrange specialized war-risk insurance, covering kidnapping and medical evacuation. Establish firm contact with your sponsoring organization.

Security Protocols

Confirm organizational support and security protocols.

1

Month Before

Logistics & Security Plan

Confirm all logistics and the detailed security plan with your organization.

Health Clearances

Obtain all necessary vaccinations and health clearances.

Personal Gear

Procure a robust medical kit, Water purification system, and multiple power banks.

1

Week Before

Itinerary Sharing

Share itinerary details (if possible within security protocols) with trusted contacts outside Yemen.

Transport Confirmation

Confirm all transport arrangements.

Latest Briefing

Receive the latest security briefing from your organization, covering any recent incidents or changes in control lines.

Advance Logistics

Standard bookings do not apply. This step concerns arranging secure transport, securing vetted accommodation (likely within compounds), and potentially coordinating with security escorts.

Organizational Management

  • Secure transport is typically managed by your sponsoring organization.
  • Vetted accommodation is often within secure compounds.
  • All aspects of movement and accommodation are handled by dedicated teams.
  • Security considerations are paramount for all arrangements.

Pre-Trip Research

A deep understanding of the current political and security situation is before travel.

Contextual Knowledge

  • Conduct thorough research on the current political and security situation.
  • Understand the specific control lines of various factions and recent incidents.
  • Gain a deep understanding of the humanitarian context.
  • Read relevant reports from UN agencies and NGOs.

Home Preparation

Make standard preparations for your home before departure, and ensure trusted contacts are fully informed.

Personal Affairs

  • Arrange for bill payments.
  • Manage mail and subscriptions.
  • Secure your residence.
  • Plan for your absence duration.

Communication Protocols

  • Trusted contacts informed of destination (within security limits).
  • Establish a clear communication plan with them.
  • Set up a check-in schedule.
  • Provide emergency contact details for your organization.

Emergency Support Network

  • Ensure family and friends understand your travel parameters.
  • They should know whom to contact in emergencies.
  • Discuss communication methods during your trip.
  • Share a medical emergency plan if applicable.

Operational Awareness

Receive the latest security briefing from your organization. This brief covers recent incidents or changes in control lines, which influences your operational safety.

Arrival Checklist

The initial moments upon arrival are critical for safety and operational setup.

First Steps Upon Arrival

  • Meet Secure Transport

    Meet your pre-arranged secure transport immediately upon exiting the airport or entry point.

  • No Lingering

    Do not linger at the entry point; proceed directly to your vetted accommodation.

  • Immediate Briefing

    Receive an immediate, updated security briefing from your security lead or organizational contact.

Orientation Strategies

  • Required Orientation

    An orientation by your sponsoring organization or security team is mandatory.

  • Risk & Protocol Focus

    This briefing addresses current risks, movement protocols, and communication procedures.

  • Cultural Sensitivity

    It also covers cultural sensitivities specific to your area of operation.

Initial Actions Upon Arrival

Currency Exchange

Exchange currency only through trusted channels if needed and available.

Avoid public markets immediately upon arrival for purchases.

Initial Purchases

Focus initial purchases on essentials if not already procured.

Procure only what is absolutely necessary.

Transportation from Entry Point

A pre-arranged, secure vehicle is mandatory.

Do not attempt to use public taxis or walk.

Post-Arrival Confirmations

Do not delay your direct transit to vetted accommodation. An immediate security briefing ensures you possess the latest information for your operations.

Departure Preparation

Departure from Yemen demands as much care as arrival.

Souvenir & Shipping Considerations

  • Opportunities for safe souvenir purchases are very limited.
  • Shipping goods out of Yemen is unreliable and complex due to blockades and conflict.
  • Prioritize security over purchasing items.
  • VAT refund procedures are not applicable in Yemen.

Pre-Departure Timing & Documents

  • Allow ample time for unpredictable delays at checkpoints and airports.
  • Attempt to arrive at the airport significantly earlier than typical international flights.
  • Confirm all exit permissions and transport arrangements with your security team.
  • Ensure all documentation for departure is in order.

Departure Risks

The departure process can be fraught with unexpected challenges.

Potential Delays

  • Checkpoint Delays:Common
  • Airport Security:Rigorous and time-consuming
  • Document Issues:Can arise unexpectedly
  • Logistical Snags:Occur frequently

Return Trip Preparation

  • Confirm all exit permissions with your security team.
  • Confirm transport arrangements to the airport or border.
  • Ensure all documentation for departure is in proper order.
  • Be prepared for thorough security checks at all transit points.

Strict Protocol Adherence

Every step of your journey, from planning to departure, follows precise security protocols.

Deviate only under direct instruction from your security lead.