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Pre-Trip Checklist

Pre-Trip Checklist

Essential Preparations

Start planning well in advance, especially for international travel. A chronological approach manages tasks effectively.

Chronological Planning Timeline

A phased approach ensures all aspects of your journey are considered.

1

Three+ Months Before

Visa & Flights

Research and apply for visas if needed. Book flights and accommodation, especially for peak season.

Health & Insurance

Consult a travel clinic for vaccinations and malaria prevention. Purchase travel insurance.

Accommodation

Secure your lodging, notably for popular hotels or lodges during high season.

2

One Month Before

Confirmations & Itinerary

Confirm all reservations for accommodation and activities. Plan your daily itinerary.

Transfers & Currency

Arrange airport transfers. Obtain necessary currency, focusing on USD cash.

Driving Permit

Obtain an International Driving Permit if vehicle rental is planned.

3

One Week Before

Final Reconfirmations

Reconfirm all bookings for flights, hotels, and tours.

Packing & Banks

Pack appropriately for the season. Inform your bank of travel dates.

Mobile Connectivity

Confirm your mobile phone is unlocked for a local SIM.

Required Advance Bookings

Securing elements of your trip early is beneficial.

Reservations

  • Book flights well in advance for better prices and preferred dates.
  • Secure your lodging, especially for popular hotels during high season.
  • Reserve popular adventure activities like rafting, bungee jumping, and helicopter tours in advance.
  • If multi-day safaris are planned, book these well ahead of time.

Pre-Trip Research Recommendations

In-depth preparation enhances your journey.

Knowledge and Planning

  • Read about the history of Victoria Falls and the surrounding region.
  • Understand seasonal differences and choose travel dates accordingly.
  • Research activity options and reputable operators.
  • Check current travel advisories from your government for safety updates.

Home Preparation Before Departure

Household Logistics

  • Secure your home before you depart.
  • Arrange for mail collection or forwarding.
  • Coordinate pet care if needed.
  • Handle any upcoming bill payments.

Emergency Contacts

  • Leave your itinerary with a trusted family member.
  • Provide contact information to a friend.
  • Ensure emergency contacts know your travel schedule.
  • Keep a digital copy of important contacts accessible.

Financial Alerts

  • Inform your bank of your travel dates to avert card issues.
  • Confirm your mobile phone's unlock status for local SIM use.
  • Carry sufficient USD cash for various expenses.
  • Consider portable Wi-Fi options for constant connectivity.

Arrival & Departure Overview

Your first and last hours of your trip set the tone. These checklists simplify your entry and exit.

Arrival Checklist

  • 1
    First Steps Upon Arrival

    Navigate immigration and customs efficiently. Have correct cash for visa on arrival if applicable.

  • 2
    Transportation & Currency

    Locate your pre-arranged transfer or official taxi rank. Exchange major currency to USD cash; also Zambian Kwacha if needed.

  • 3
    Initial Purchases & Orientation

    Purchase bottled water immediately. Ask hotel staff for local orientation and safety tips.

Departure Preparation

  • Souvenirs & Shipping

    Purchase souvenirs ahead of departure day. Arrange shipping for large items early in your trip.

  • Pre-Departure Timing

    Allow ample time for packing, check-out, and airport transfer. Arrive 2-3 hours before international flights.

  • Return Trip Readiness

    Confirm flight details. Ensure all travel documents are in order for your return journey.

Travel Advice

Cash Readiness

Have sufficient USD cash for visa payments, park fees, and smaller local transactions.

ATMs can be unreliable, so prepare accordingly.

Taxi Fares

Always confirm taxi fares with your driver before starting any journey.

This simple step avoids disagreements upon arrival.

Mobile Connectivity

Consider purchasing a local SIM card for stable and affordable mobile internet.

Ensure your phone is unlocked for compatibility.

Additional Departure Notes

Further considerations for your departure process.

Souvenirs & Shipping Logistics

  • Purchase souvenirs well before your departure day to avoid last-minute haste.
  • If shipping large items, like carvings, arrange this earlier through a trusted service.
  • Confirm shipping costs and delivery times to align with your expectations.
  • Retain all receipts and tracking information for shipped items.

Final Departure Readiness

  • Confirm your flight details and check for any last-minute schedule changes.
  • Ensure all your travel documents are in order for your return journey.
  • Have local currency or USD for airport fees or final purchases.
  • Organize items that need to be in your carry-on luggage.

VAT Refund Clarification

Important Note

  • VAT refund procedures for tourists are not typically a significant feature in Zimbabwe.Not common
  • The same applies to Zambia for standard tourist purchases.Limited scope
  • For very large purchases, local confirmation is advised regarding any applicable refund procedures.Inquire locally
  • Do not expect a widespread system for tourist VAT refunds.Manage expectations

Airport & Border Navigation

  • Be prepared for immigration and customs processes at entry points.
  • Identify official taxi ranks or your pre-booked transfer upon arrival.
  • If crossing borders, have all necessary documents ready for inspection.
  • Keep all travel documents, including visas and flight confirmations, accessible.

Final Checklist Note

A thoroughly completed checklist significantly eases both your arrival and departure, allowing for a more relaxed and memorable journey.

Preparation is to a carefree adventure.

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