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Pre-Trip Checklist

Pre-Trip Checklist

Virginia, USA

Chronological Planning Timeline

A structured approach to ensure nothing is overlooked.

Three to Six Months Before Departure

Laying the foundation for a seamless trip.

1

Flights & Accommodation

Book flights early

Especially during high season or for specific properties.

Secure main lodging

Popular properties like Colonial Houses or The Williamsburg Inn require advance booking.

Align with travel dates

Confirm booking details for accuracy.

2

Travel Documents

Renew/Apply for passport

Ensure validity for six months beyond your stay (international visitors).

Apply for ESTA or Visa

For Visa Waiver Program countries, complete ESTA application online well in advance.

Research visa requirements

If a B-1/B-2 visa is necessary, initiate the application process at your U.S. Embassy or consulate.

3

Itinerary & Activities

Research attractions

Begin researching sites like Colonial Williamsburg, Jamestown, Yorktown, and Busch Gardens.

Estimate time needed

Determine how much time each major attraction merits.

Consider rental car needs

If exploring beyond the Historic Area, contemplate a rental vehicle.

One to Two Months Before

Fine-tuning arrangements for a smoother experience.

Bookings and Preparations

  • Secure your rental car, if necessary.
  • Procure attraction tickets online for major sites.
  • Make reservations for popular restaurants, notably Colonial Williamsburg taverns.
  • Purchase travel insurance for added protection.

Two to Four Weeks Before

Confirming details and addressing practicalities.

Confirmations & Household Items

  • Finalize itinerary details; confirm attraction hours and events.
  • Double-check all flight, accommodation, and rental car bookings.
  • Arrange for pet care or house-sitting, if applicable.
  • Inform your bank and credit card companies of your travel dates.

One Week Before Departure

Last-minute actions for a smooth departure.

Packing & Devices

  • Pack your bags, considering climate-appropriate clothing.
  • Charge all electronic devices and power banks.
  • Download essential apps like Colonial Williamsburg and WATA GoPass.
  • Familiarize yourself with navigation and ride-sharing apps.

Documents & Copies

  • Print or save digital copies of all essential documents.
  • Include passports, visas, insurance, and booking confirmations.
  • Store digital copies on your phone and in a cloud service.
  • Ensure easy access to all confirmations.

Home & Departure Transport

  • Secure your home by locking doors and windows.
  • Stop mail and newspaper delivery or arrange for collection.
  • Arrange transportation to the airport or station.
  • Inform a trusted contact of your itinerary.

Pre-Trip Research Suggestion

Familiarize yourself with Colonial Williamsburg's layout and shuttle system, as it spans a large area.

Arrival Checklist

First steps upon arrival for a smooth transition.

Initial Actions

  • 1
    Clear Immigration and Customs

    For international visitors, follow procedures at your port of entry.

  • 2
    Collect Luggage

    Retrieve your checked bags from the carousel.

  • 3
    Proceed to Transportation

    Head to your pre-arranged rental car counter, taxi stand, or ride-share pick-up zone.

Orientation & Purchases

  • Colonial Williamsburg Visitor Center

    Head here first for maps, an orientation film, and daily program schedules.

  • Check into Accommodation

    Settle in and familiarize yourself with your hotel's amenities and the local area.

  • Currency & Essentials

    Withdraw some USD cash from an ATM. Purchase immediate essentials like water or snacks.

Departure Preparation

Souvenirs & Shipping

Purchase souvenirs throughout your trip, avoiding last-minute rushes.

For large or fragile items, inquire about shipping services directly from the store.

Pre-Departure Timing

Allow ample time to return rental cars and navigate potential traffic.

Traffic on I-64 can be heavy, notably during rush hours or weekend travel.

Return Trip Readiness

Confirm your return flight or train/bus details in advance.

Pack last-minute items, securing valuables and documents in your carry-on bag.

Online Check-in

For flights, check in online in advance when possible. This saves time at the airport and simplifies the departure process.

Home Preparation Before Departure

Securing your home before your trip for peace of mind.

Security Measures

  • Secure your home by locking all doors and windows.
  • Stop mail and newspaper delivery or arrange for a neighbor to collect them.
  • Consider setting up smart lights or timers for a lived-in appearance.
  • Leave a spare with a trusted friend or family member.

Household Management

  • Adjust your thermostat to an energy-saving setting.
  • Arrange for plant watering if needed.
  • Unplug non-essential electronics to save energy and protect against surges.
  • Empty perishable food from the refrigerator and take out trash.

Important Information

Ensure critical contacts possess your itinerary.

Emergency Contacts

  • Main contact name:[Name]
  • Main contact phone:[Phone Number]
  • Secondary contact name:[Name]
  • Secondary contact phone:[Phone Number]

Eagle Creek for Packing

  • Explore travel organization products from Eagle Creek.
  • Packing cubes and garment folders optimize luggage space.
  • Water-resistant bags protect belongings from moisture.
  • Their products contribute to organized and efficient packing.

Final Preparations Insight

Before leaving, ensure all critical information and contacts reside in an easily accessible location for both you and your trusted contact at home.

This proactive step fosters peace of mind throughout your journey.