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Pre-Trip Checklist

Pre-Trip Checklist

Virginia, USA

Your Planning Guide

steps before your journey.

Preparatory Timeline

Organize your trip effectively.

3M

Months Out

Passport Check

Ensure passport validity for international travel.

Visa / ESTA

Apply early if required for your nationality.

Flight & Hotel Research

Research prices and availability for flights and accommodation.

1M

Month Out

Book Flights & Hotels

Secure your transportation and lodging.

Travel Insurance

Purchase comprehensive coverage for your trip.

Activity Planning

Identify major attractions and make reservations for tours.

1W

Week Out

Confirmations

Reconfirm all flight, lodging, and tour bookings.

Packing & Apps

Pack for climate and activities; download necessary apps.

Home Preps

Arrange pet care, house sitting, or mail service.

Bookings & Research

Secure your travel components.

Required Bookings

  • Flights and accommodations are first.
  • Mount Vernon tickets online save time.
  • Dinner reservations are good for weekends.
  • Specialized tours often book in advance.

Advance Planning

Review information for a smoother trip.

Further Research

  • Explore the Visit Alexandria website for current events.
  • Check festival schedules.
  • Look for any temporary closures of attractions.
  • Read reviews of restaurants and attractions.

Home Readiness

Prepare your residence before departure.

Security Measures

  • Lock all windows and doors.
  • Set home alarms.
  • Unplug unnecessary electronics.
  • Inform bank of travel plans.

Household Care

  • Arrange for pet care.
  • Secure a house sitter.
  • Hold mail/newspaper delivery.
  • Water plants or arrange for watering.

Final Checks

  • Dispose of perishable food items.
  • Ensure doors and windows are secure.
  • Leave emergency contact info for caregivers.
  • Review flight times one last time.

Photo Documentation

Take photos of your packed luggage and important documents before you leave home. This offers a good record if anything goes missing.

Arrival & Departure Flow

Seamless transitions for your trip.

Smooth Arrivals

  • 1
    Clear Customs & Immigration

    Have passport and visa/ESTA documents ready for U.S. Customs.

  • 2
    Collect Luggage

    Retrieve checked bags from baggage claim.

  • 3
    Orientation

    Locate public transportation or ride-share stands at the airport.

Departure Essentials

  • Souvenir Planning

    Purchase souvenirs a day or two before departure.

  • Tax Considerations

    U.S. Has no VAT refund system; sales tax at purchase point.

  • Pre-Departure Timing

    2 hours for domestic flights (DCA), 3 hours for international (IAD/BWI).

Departure Checklist

Final Confirmations

Reconfirm return flight details, including check-in times.

Review baggage allowances and liquid restrictions.

Packing Smart

Repack luggage, mindful of airline size and weight limits.

Consider travel organization products like those from Eagle Creek.

Airport Journey

Allow extra travel time during peak traffic hours.

Factor in potential delays for a calm journey to the airport.

Travel Insurance Reminder

For peace of mind, purchase comprehensive travel insurance. Providers like World Nomads cover medical emergencies, trip cancellations, and lost luggage.

Departure Considerations

Ensure a smooth departure from Alexandria.

Souvenirs & Shipping

  • Purchase souvenirs a day or two before departure.
  • Inquire about local postal services (USPS).
  • Explore courier options (FedEx, UPS) for heavier items.
  • Understand shipping costs and international customs.

Travel Insurance Benefits

  • Medical emergencies are covered.
  • Trip cancellations are protected.
  • Lost luggage coverage.
  • A layer of security for unexpected events.

No VAT Refunds

The United States operates differently regarding sales tax.

Sales Tax Information

  • No nationwide Value Added Tax (VAT) system.
  • VAT refunds are not applicable.
  • Sales tax added at point of purchase.
  • This applies to all purchases.

Departure Timing

  • Arrive at DCA at least 2 hours before domestic flights.
  • For IAD or BWI international, arrive at least 3 hours prior.
  • Add extra travel time during peak traffic hours.
  • Allow ample time for airport transfers.

Final Packing Check

Repack your luggage, mindful of airline baggage size and weight limits.

Review any liquid restrictions for carry-on bags. Calmly arrive at the airport or train station.