Pre-Trip Checklist: Fort Worth

Essential Preparations

A well-structured timeline and thorough research make for a smooth trip.

Chronological Planning Timeline

Break down your planning into manageable stages for a systematic approach.

+ Months Before

Passport and Visa

Passport must be valid for six months beyond your trip. Apply for U.S. Visa or ESTA well ahead.

Flights & Insurance

Book international flights; earlier booking often brings better rates. Purchase comprehensive travel insurance.

Itinerary & Budget

Outline your desired activities and estimate costs for financial planning.

Month Before

Accommodation & Tours

Secure your hotel or rental. Book popular tours or special event tickets, especially for peak seasons.

Rental Car & Banking

Reserve your vehicle if you plan to drive. Inform your bank/credit card companies of travel dates.

Health & Documents

Check recommended vaccinations. Gather physical and digital copies of passport, visa, and reservations.

Week Before

Confirmations & Packing

Reconfirm all reservations: flights, hotels, car, tours. Pack climate-appropriate clothing and essentials.

Electronics & Apps

Charge all electronic devices and portable chargers. Download and set up GoPass, Uber/Lyft, and navigation apps.

Home Care

Arrange for mail, pets, or home care if away for an extended period.

Required Advance Bookings and Reservations

Secure your spot for popular attractions and services.

Book Early for Certainties

Flights and hotels often book quickly, especially during high season.
Popular rodeo tickets, specifically for weekend shows, warrant early booking.
Timed entry for specific museum exhibits benefits from advance purchase.
Fine dining reservations are also best made well ahead.

Pre-trip Research Recommendations

Dive into local details beyond the basics.

Explore Local Flavor

Investigate neighborhood guides for local spots.
Pinpoint specific dining options you would like to try.
Check for local events or festivals happening during your dates.
Seek out reviews from other travelers for added perspective.

Home Preparation Before Departure

Secure your home and arrangements before you travel.

Home Security

Secure all windows and doors.
Stop mail and newspaper delivery.
Arrange for a trusted person to collect mail.
Arrange for pet care if needed.

Emergency Contacts

Tell a trusted friend or family member your itinerary.
Give them your emergency contacts.
Leave a with a trusted neighbor.
Set up timed lights for a lived-in look.

Financial Matters

Pay bills due while you're away.
Set up automatic payments if possible.
Notify your bank of travel plans.
Have some local currency for immediate needs.

Important Reminders

Double-check all essential items and documents before you close your door.

Arrival Checklist

A smooth start sets the tone for a great trip.

First Steps Upon Arrival

1
Customs and Immigration.
Have your passport and visa/ESTA documents ready; prepare for questions about your visit.
2
Luggage Retrieval.
Collect your checked bags from the baggage claim area.
3
Ground Transportation.
Find transport to your accommodation; from DFW, TEXRail often is the most efficient.

Orientation Strategies

Familiarize with Your Surroundings.
Once at your accommodation, take time to orient yourself to the area.
Check Transit Options.
Review local maps and public transit options from your hotel.
Locate Nearby Services.
Find essential services like a pharmacy, grocery store, or ATM nearby.

Initial Transactions

Currency Exchange and Initial Purchases

Withdraw local currency from an ATM at the airport or a bank.

These often give better exchange rates than dedicated airport kiosks.

Local SIM Card

If not using an eSIM, buy a local SIM card for your phone.

This action confirms immediate connectivity on arrival.

Transportation from Entry Point to Accommodation

From DFW, follow signs to the TEXRail station (Terminal B).

Alternatively, find designated rideshare/taxi pick-up areas. Have your hotel address for your driver.

Safe Arrival Message

Send a quick message to family or friends to let loved ones know you have arrived safely.

Departure Preparation

Prepare for a smooth departure and conclude your trip calmly.

Souvenir and Shipping Considerations

Buy souvenirs well before your departure day to avoid a hurried rush.
If you plan to ship items home, understand the costs.
Be aware of your home country's customs rules for shipped goods.
Keep receipts for all major purchases for your records.

VAT Refund Procedures

The U.S. Does not operate a federal value-added tax (VAT) system.
No goods and services tax (GST) system in the U.S.
Therefore, Texas does not give sales tax refunds to international visitors.
This differs from many other countries' tax structures.

Pre-departure Timing Recommendations

Allow sufficient time for airport procedures to avoid stress.

Airport Arrival Times

For international flights:3 hours before departure.
For domestic flights:2 hours before departure.
This accounts for:Check-in and security.
Consider:Travel time to airport and potential traffic.

Return Trip Preparation

Reconfirm your return flight details with your airline.
Do this 24-48 hours before your departure.
Make sure all essential documents (passport, boarding pass) are easy to reach.
Pack liquids in your carry-on bag following TSA guidelines (3-1-1 rule).

Flight Status Check

Check your flight status the night before and the morning of your departure.

This keeps you informed about any delays or gate changes.

Pre-Trip Checklist