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Pre-Trip Checklist

Pre-Trip Checklist

Southwest, USA

Chronological Planning

A structured timeline organizes preparations.

Preparations

Follow this timeline for a smooth experience.

1.

+ Months Before

Passport & Visa/ESTA

Check passport validity; apply for U.S. Visa or ESTA early.

Flight Bookings

Book flights for better prices and availability, especially for high season.

Accommodation

Reserve major accommodation, especially if specific resorts or areas are desired.

2.

Month Before

Rental Car

Book rental car for favorable rates and choice; availability can limit during peak times.

Dining & Tours

Make reservations for fine dining or popular tours requiring advance booking.

Itinerary

Plan a rough itinerary, outlining attractions and activities for each day.

3.

Week Before

Confirmations

Confirm all reservations (flights, accommodation, car rental, tours).

Packing & Apps

Pack appropriate clothing and essentials; download necessary apps (navigation, ride-sharing).

Banking & Home

Notify banks of travel plans; arrange mail collection, pet care, or home security.

Required Advance Bookings

Securing these items early is prudent.

Travel Essentials

  • Flights (book as early as possible for best prices)
  • Accommodation (important during high season or major events)
  • Rental Car (useful for better rates and vehicle choice)
  • Popular Tours/Experiences (limited capacity, e.g., Titan Missile Museum)

Pre-trip Research

Gaining insights enriches the visit.

Areas of Focus

  • Tucson's UNESCO City of Gastronomy status
  • Sonoran Desert ecology (flora and fauna)
  • Tucson's layered history (Native American, Spanish, Mexican, American)
  • Climate details (heat and monsoon season)

Home Preparation Before Departure

Ensure your home is secured and managed in your absence.

Mail & Delivery

  • Stop mail delivery
  • Halt newspaper delivery
  • Arrange for package collection
  • Confirm delivery suspensions

Pet & Property Care

  • Arrange for pet care (sitter, kennel)
  • Consider turning off water main for prolonged absence
  • Yard and plant watering arrangements
  • Neighbor check-ins if available

Security & Utilities

  • Secure your home (lock doors, windows)
  • Unplug unnecessary electronics to save energy
  • Set light timers for security
  • Activate home alarm systems

Itinerary Sharing

Create a shared document or email with your itinerary and contact information for a trusted friend or family member.

Arrival Checklist

These steps aid quick settling upon reaching Tucson.

Initial Steps

  • 1
    Clear Immigration and Customs

    Upon international arrival at your port of entry.

  • 2
    Collect Luggage

    Retrieve bags from baggage claim.

  • 3
    Locate Ground Transportation

    Find your rental car counter, shuttle, taxi, or ride-share pick-up.

Orientation Strategies

  • Locate Nearest Grocery & Pharmacy

    Familiarize yourself with essential services near your accommodation.

  • Familiarize with Neighborhood & Transit

    Understand local transportation options (bus stops, streetcar lines).

  • Visit a Local Visitor Center

    For maps, brochures, and current event information (e.g., Visit Tucson).

Currency & Initial Purchases

Currency Exchange

ATMs present the best exchange rates for obtaining cash.

Most places accept credit cards for transactions.

Payment Methods

Credit cards are widely accepted throughout Tucson.

Be aware of potential international transaction fees from your bank.

Public Transit Passes

Consider purchasing a SunGO card for frequent public transit use.

This facilitates affordable and convenient daily travel.

Arrival Detail

Have your accommodation address and contact number readily available upon arrival. This assists your driver in finding the correct location quickly.

Departure Preparation

Ascertain a smooth departure from Tucson with these final steps.

Souvenirs & Shipping

  • Purchase souvenirs in advance of departure day to avoid rushing
  • Consider shipping larger items if needed
  • Be aware of TSA restrictions for liquids or gels in carry-ons
  • Fragile items may necessitate extra packing care

Final Logistics

  • Confirm your return flight details and check for schedule changes
  • Arrange transport to the airport or train/bus station
  • Check out of your accommodation according to their policies
  • Ensure all personal belongings are packed and accounted for

VAT Refund Procedures

The United States lacks a nationwide Value Added Tax (VAT) or Goods and Services Tax (GST) system.

Information

  • No VAT or GST refunds for tourists.
  • Applies to purchases in Tucson.
  • Applies to purchases anywhere else in the U.S.
  • This differs from many other countries.

Pre-Departure Timing

  • Arrive at the airport with ample time
  • Especially for international flights
  • Factor in peak travel seasons
  • Account for potential traffic or security line delays

TSA Guidelines

Familiarize yourself with TSA guidelines regarding carry-on items, especially liquids and electronics.

This aids a smoother security screening process.