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Pre-Trip Checklist

Pre-Trip Checklist

New York, USA

Planning Timeline & Bookings

Advance planning makes for a smooth journey.

Chronological Planning

A timed approach to preparations.

1

Months Before Departure

Passport & Visa

Passport valid for 6+ months; apply for U.S. Visa/ESTA.

Flights

Book international and domestic flights for better rates.

Itinerary Research

Research attractions, neighborhoods, and rough itinerary.

2

Month Before Departure

Accommodation & Shows

Reserve lodging and popular Broadway shows.

Timed Entry Attractions

Book tickets for observation decks, 9/11 Museum.

Travel Insurance

Obtain comprehensive travel insurance. (World Nomads)

3

Week Before Departure

Reconfirm Bookings

Double-check all flight, accommodation, tour reservations.

Packing & Banking

Start packing; notify bank/credit card of travel.

Connectivity & Documents

Plan mobile data (SIM/eSIM); copy important documents.

Required Advance Bookings

Certain elements of your trip benefit from early booking.

Priority Reservations

  • Flights are essential.
  • Secure your accommodation.
  • Popular Broadway shows book early.
  • Fine dining reservations often needed.

Pre-Trip Research

Informed Journey

  • Understand neighborhood character.
  • Familiarize with the subway system.
  • Realistic understanding of daily costs.
  • Review local etiquette and tipping culture.

Home Preparation Before Departure

Preparing your home for your absence.

Security & Deliveries

  • Lock all windows and doors.
  • Set alarms.
  • Stop mail or newspaper delivery.
  • Arrange neighbor collection.

Pet & Plant Care

  • Arrange pet care.
  • Arrange plant watering.
  • Turn off unnecessary lights.
  • Turn off appliances.

Packing Essentials

Pre-Booking:

Popular observation decks (Empire State Building, Top of the Rock, One World Observatory) and the 9/11 Museum highly suggest timed entry tickets to save time.

Arrival & Departure Checklists

Steps for a smooth start and end to your trip.

First Steps Upon Arrival

  • 1
    Immigration Clear

    Proceed through U.S. Customs and Border Protection.

  • 2
    Baggage Retrieval

    Retrieve checked baggage from the claim area.

  • 3
    Find Transport

    Find pre-planned transportation to accommodation.

Orientation & Initial Purchases

  • Transit Setup

    Get MetroCard or activate OMNY for public transit.

  • Mobile Connectivity

    Activate local SIM or eSIM for mobile data.

  • Cash Access

    Withdraw U.S. Dollars from an ATM.

Departure Preparation

Souvenirs & Shipping

Account for souvenir weight.

Consider shipping larger items home.

VAT Refund

The U.S. Has no nationwide VAT refund for tourists.

Sales tax is not refundable.

Pre-Departure Timing

Arrive 2-3 hours before domestic flights.

Arrive 3-4 hours before international flights.

Smooth Departure Tips:

Confirm flight status online. Pack essentials in carry-on (medications, documents, chargers). Do a final room sweep.

Return Trip Preparation

Ensure a smooth transition home.

Luggage & Purchases

  • Souvenir purchases impact luggage weight.
  • Check airline baggage limits for fees.
  • Shipping via USPS, FedEx, or UPS for large items.
  • Customs duties apply in home country.

Airport & Hotel Exit

  • Confirm flight status before leaving.
  • Pack essentials in carry-on.
  • Keep medications, documents, chargers accessible.
  • Perform a final room sweep for forgotten items.

Important Reminder:

The United States does not have a nationwide Value Added Tax (VAT) or sales tax refund program for tourists.

Sales tax is paid at the point of purchase and is not refundable.