Pre-Trip Checklist: Catskills

Essential Preparations

Thoughtful planning supports a relaxed and fulfilling Catskills adventure.

Chronological Planning Timeline

A structured approach confirms all details are covered.

-6 Months Before

Book Peak Season Accommodations

Lodging fills quickly during fall foliage, ski season, and summer weekends.

Research Major Activities

Identify activities like ziplining or guided tours that need advance booking.

International Travel Documents

Begin ESTA or visa application process if you are an international visitor.

-2 Months Before

Book Flights and Rental Car

Secure flights to ALB, SWF, or NYC airports and reserve a rental car.

Plan Detailed Itinerary

Outline day-to-day activities to gauge travel times and create a balanced trip.

Purchase Travel Insurance

Obtain comprehensive travel insurance for medical emergencies, cancellations, and lost luggage. World Nomads

-4 Weeks Before

Confirm All Bookings

Double-check flight, accommodation, rental car, and tour reservations.

Make Restaurant Reservations

For popular restaurants, book ahead, especially for weekend evenings.

Start Packing List

Begin a detailed packing list based on the season and activities. Consider packing organizers from Eagle Creek.

Required Advance Bookings and Reservations

Securing these items early prevents disappointment.

Reservations

Accommodations (useful during peak seasons).
Rental Car (essential for exploring the Catskills).
Ski Lift Tickets/Zipline Adventures (book online for convenience).
Certain Popular Tours (guided fishing trips, private hikes).

Pre-Trip Research Recommendations

Research Focus

Specific Hiking Trails (difficulty, length, current conditions).
Local Events (festivals, concerts, farmers markets during your visit).
Unique Local Businesses (shops, breweries, distilleries and their hours).
Cultural sites and historical landmarks.

Home Preparation Before Departure

Security Measures

Lock all doors and windows securely.
Set alarms if you have them activated.
Activate security cameras if applicable.
Use smart home lighting timers for a lived-in look.

Care Arrangements

Arrange for pet sitters or boarding.
Coordinate plant watering.
Arrange for mail to be held or picked up by a neighbor.
Cancel newspaper delivery for your absence.

Utilities & Contacts

Unplug unnecessary electronics to save energy.
Prevent damage from power surges by unplugging.
Notify trusted family or friends of your itinerary.
Share emergency contact information with trusted contacts.

Last-Minute Checks

One week before: check weather, lay out gear, charge electronics. Day before: reconfirm travel times, pack final items, fuel car, download offline maps. Inform your bank and credit card companies of your travel plans to prevent fraud alerts or holds. Gather all essential documents (passport, visa/ESTA, driver's license, insurance policy) and make digital and printed copies.

Arrival Checklist

Your first steps upon arriving in the Catskills establish the tone for your journey.

First Steps Upon Arrival

1
Customs and Immigration:
For international visitors, follow procedures at your U.S. Port of entry.
2
Luggage Collection:
Collect your luggage from the carousel.
3
Rental Car/Transport:
Pick up your pre-booked rental car or connect with your pre-arranged transportation.

Orientation Strategies

Familiarize Yourself:
Take a moment to familiarize yourself with your immediate surroundings at your accommodation.
Locate Essentials:
Identify nearby gas stations, grocery stores, and pharmacies.
Local Map:
Grab a local map or visitor guide from a visitor center or your lodging.

Currency & Initial Purchases

Cash Needs

Withdraw some cash from an ATM if you did not bring any or need more for local transactions.

Some smaller local businesses may prefer cash.

Immediate Necessities

Purchase any immediate necessities like Bottled water, snacks, or toiletries from a local store.

Stock up on car snacks for drives through scenic areas.

Travel to Accommodation

Follow your pre-planned route, whether driving, taking a bus, or using a taxi/ride-share service to your accommodation.

Notify your accommodation if you expect a late arrival.

Customs Note

The United States does not feature a national Value Added Tax (VAT) or Goods and Services Tax (GST) system that presents refunds to tourists. Keep this in mind for purchases.

Departure Preparation

Plan your departure for a smooth end to your Catskills adventure.

Souvenir & Shipping Considerations

Purchase souvenirs in advance to avoid a last-minute rush before departure.
If you purchase large or fragile items, inquire about shipping options from local shops.
Be aware of customs regulations and potential duties for international shipping.
VAT refund procedures are not applicable in the U.S.

Pre-Departure Timing Recommendations

Airport Departure: Allow ample time for rental car return, check-in, and security.
Bus/Train Departure: Arrive at the terminal at least 30-45 minutes before departure.
Add extra time during peak travel hours or holidays for airport/station procedures.
Home Prep (Reverse): Confirm your home arrangements (pets, plants, mail) for your return.

Final Packing & Waste Disposal

Careful packing and responsible disposal simplify departure.

Packing Compliance

Pack carefully.TSA compliance for liquids.
Check luggage weight limits.Avoid excess baggage fees.
Keep essentials in carry-on.Documents and medications.
Secure fragile items.Protective wrapping.

Check-Out Procedures

Dispose of all trash and recycling properly at your accommodation or designated public bins.
Follow your accommodation's check-out procedures for keys or room cards.
Leave the space tidy and respectful for the next guests.
Express gratitude to your hosts or hotel staff.

Collaborative Planning Tip

Create a shared Google Doc or similar digital checklist if traveling with others.

This assists everyone in tracking responsibilities and confirms no important steps are missed, contributing to a harmonious group travel experience.

Pre-Trip Checklist