Pre-Trip Checklist: Lake Tahoe

Chronological planning timeline

Follow this timeline for your preparations.

Pre-trip Planning Phases

Organize your preparations into manageable steps for a relaxed journey.

-6 Months Before

Confirm Passport Validity

Ensure your passport remains valid for at least 6 months beyond your trip dates. Apply for an U.S. Visa (B-2) or ESTA if applicable.

Book Flights & Accommodation

Secure international flights first if applicable. Book peak season accommodation and rental cars (4WD/AWD for winter).

Purchase Travel Insurance

Obtain comprehensive travel insurance from providers like World Nomads.

-2 Months Before

Book Specific Tours

Secure popular tour and activity tickets (e.g., M.S. Dixie II cruise, specific ski lessons).

Review Packing & Gear

Review your packing list and acquire any needed gear (Hiking boots, Waterproof jacket).

Notify Banks

Inform your bank and credit card companies of your travel plans to avoid transaction issues.

-2 Weeks Before

Check Conditions

Check weather forecasts and road conditions, especially for winter travel (chains). Caltrans QuickMap / NVroads.com.

Digital Preparation

Download essential apps and offline maps. Make digital and physical copies of all important documents.

Home & Contacts

Arrange for pet care/house sitting. Notify family/friends of your itinerary and confirm airport transfer arrangements.

Required advance bookings and reservations

Secure these items early to avoid disappointment and often to find better rates.

Bookings

Flights, accommodation, and rental car should be booked in advance, especially for peak seasons.
Desolation Wilderness permits, if backpacking, also require advance booking due to quotas.
Consider comprehensive travel insurance from providers like World Nomads.
Popular tours or specific ski lessons benefit from booking well ahead of your arrival.

Pre-trip research recommendations

Educate yourself about the destination to refine your itinerary.

Smart Research Areas

Conduct detailed research on specific hiking trails, ski resorts, and attractions tailored to your interests.
Understand local transportation options for seamless travel around the lake.
Review health and safety guidelines pertinent to outdoor activities and altitude.
Explore dining options and consider making reservations for popular establishments.

Home preparation before departure

Prepare your home for your absence for peace of mind while away.

Security Measures

Secure your home (lock doors/windows).
Stop mail/newspaper delivery or arrange for pickup.
Notify trusted neighbors of your travel dates.
Activate home security systems.

Utility Management

Unplug non-essential electronics to save energy and mitigate risks.
Adjust your thermostat to an energy-saving setting for your absence.
Turn off water to non-essential appliances if away for an extended period.
Set up timed lights to give the appearance of occupancy.

Pet & House Care

Arrange for pet care (boarder, sitter) or house sitting if needed.
Ensure plants are watered or arrange for plant care if necessary.
Empty all trash cans to prevent odors or pests.
Leave a spare with a trusted contact for emergencies.

Arrival Checklist

These steps aid in settling in quickly upon arrival.

First steps upon arrival

1
Clear Immigration & Customs:
If on an international flight, complete these procedures efficiently.
2
Collect Luggage & Transport:
Gather your bags and locate your rental car desk or airport shuttle pick-up point.
3
Connectivity:
Connect to Wi-Fi at the airport or activate your local SIM card for immediate communication.

Orientation strategies

Locate Accommodation:
Find your lodging quickly to settle in and drop off your bags.
Essential Services:
Find the nearest grocery store, ATM, and pharmacy for immediate needs.
Visitor Center Visit:
Visit a local visitor center for maps, current information, and local insights.

Currency exchange and initial purchases

Cash Access

Use an ATM for quick cash withdrawals upon arrival to have local currency.

Consider withdrawing some USD cash before your trip if you prefer to have cash readily available.

Immediate Needs

Purchase any immediate necessities like water, snacks, or basic toiletries.

Grocery stores are plentiful for stocking up for longer stays, especially if your accommodation has a kitchen.

Airport Transportation

Follow your pre-arranged plans for rental car pick-up or shuttle/taxi services from the airport.

Confirm details with your service provider for a smooth transfer to your Lake Tahoe lodging.

Departure Preparation

Ensure a smooth exit from Lake Tahoe and your journey home.

Souvenir and shipping considerations

Plan for souvenir purchases throughout your trip, rather than a last-minute rush, for better selection.
If buying large items, research shipping options (USPS, UPS, FedEx) and costs in advance to avoid surprises.
Be aware of customs regulations for your home country on items purchased, especially for natural products.
Consider airline baggage weight limits when packing souvenirs to avoid excess fees.

VAT refund procedures if applicable

The United States does not have a national Value Added Tax (VAT) or Goods and Services Tax (GST) system that offers refunds to tourists.
Sales tax applies at the point of sale and is non-refundable, so factor this into your budget.
Sales tax rates vary by county and city within California and Nevada.
It is advised to check local sales tax rates if budget planning requires precision.

Pre-departure timing recommendations

Allow ample time for your journey to the airport or train station, especially during busy periods or winter weather conditions.

Travel Time Factors

Traffic / Weather:Plan for potential delays, specifically during peak hours or snowy conditions.
Rental Car Return:Factor in extra time for the process, including shuttles to terminals.
Airport Check-in:Allocate 2-3 hours for domestic flights, 3+ for international flights.
Security:Allow sufficient time for airport security screening, which can vary.

Return trip preparation

Reconfirm flight/train details to avoid any last-minute surprises or schedule changes.
Pack strategically, leaving adequate space for any souvenirs you acquired during your trip.
Ensure all personal belongings are collected from your accommodation before you depart.
Settle any outstanding bills with your lodging or other services before heading to your departure point.

Organized departure for a relaxed return

A few final checks make for a calm departure.

Review all plans, confirm transportation, and ensure nothing is left behind for a smooth journey home.

Pre-Trip Checklist