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Essential Preparations

Essential Preparations

Maryland, USA

Planning Milestones

Follow this timeline for a structured trip preparation.

Strategic Planning Overview

A comprehensive look at tasks to undertake at different stages of your trip preparation.

1

Early Planning 3-6 Months Prior

Flight Booking

Secure flights, specifically for high season or major holidays.

Accommodation Security

Book your main hotel or vacation rental, notably for peak travel times.

Document Validity

Verify passport validity and research visa requirements (e.g., ESTA). Start visa applications early.

2

Mid-Term Actions 1-2 Months Prior

Itinerary Creation

Outline desired activities, attractions, and potential day trips.

Tour & Permit Needs

Reserve tickets for popular attractions and obtain an International Driving Permit if necessary.

Bank Notification

Inform your bank and credit card companies about travel dates to avoid alerts.

3

Immediate Steps 2 Weeks to 2 Days Prior

Booking Confirmations

Reconfirm all flights, hotels, and tour reservations.

Initial Packing

Begin gathering and packing main items. Arrange home preparation.

Digital Essentials

Print document copies. Download navigation, transit, and translation apps.

Advance Reservations

Certain bookings are best made ahead of time.

Bookings

  • Flights: Book early for favorable prices and availability.
  • Hotels/Accommodation: Secure your lodging, especially during peak season.
  • Popular Tours: For attractions like the National Aquarium or specific Fort McHenry ranger tours, booking ahead saves time and secures entry.
  • Fine Dining Reservations: If you plan to dine at specific upscale restaurants, make reservations.

Pre-Trip Insights

Gain valuable knowledge before you depart.

Research Recommendations

  • Read guidebooks and online travel blogs about Baltimore.
  • Browse the official Visit Baltimore website (baltimore.org) for updated information and event calendars.
  • Watch documentaries or films set in Baltimore for cultural context.
  • Review relevant sections of this guide for detailed planning information.

Home Readiness

Prepare your home before leaving.

House Security

  • Lock all windows and doors.
  • Set any alarms.
  • Inform trusted neighbors of your absence.
  • Consider smart home security features.

Mail & Deliveries

  • Arrange for a mail hold with the post office.
  • Ask a neighbor to collect any newspapers or packages.
  • Cancel any food or grocery deliveries.
  • Check subscription services for pauses.

Pet, Plant & Power

  • Arrange for plant and pet care by a friend, family, or professional.
  • Unplug unnecessary electronics to save energy.
  • This also prevents damage from power surges.
  • Adjust thermostat settings for energy conservation.

Tip: Digital Documentation

Keep digital copies of your passport, visa/ESTA, insurance, and reservations on your phone and in cloud storage. This acts as a backup.

Arrival Checklist

These steps support a smooth transition from arrival to beginning your Baltimore exploration.

Initial Arrival Actions

  • 1
    Clear Immigration:

    Clear immigration and customs at your port of entry (typically BWI Airport).

  • 2
    Collect Luggage:

    Collect your checked luggage after customs.

  • 3
    Proceed to Ground Transport:

    Proceed to ground transportation areas.

Getting Your Bearings

  • Locate Transport:

    Locate ground transportation options from the airport to your accommodation.

  • Local SIM:

    If you plan to use a local SIM card, purchase and activate it.

  • Obtain Map:

    Obtain a local map, either a physical copy or ensure your navigation app works offline.

Currency and Transit Setup

Currency Access

Use an ATM to withdraw U.S. Dollars (USD) cash if needed.

ATMs are widely available in the airport and city.

Transit Pass

Consider purchasing a public transit pass (MTA Day Pass) for extensive use of buses, Metro, or Light Rail.

This saves money on individual fares.

To Accommodation

Follow your pre-planned route: MARC train, Light Rail, taxi, or ride-share from BWI to your hotel.

Confirm the best option for your luggage and group size.

Tip: Initial Purchases

Make initial purchases like water or snacks after settling in. Airport prices are often higher.

Departure Preparation

Prepare for your departure from Baltimore for a stress-free journey home.

Mementos & Shipments

  • Purchase souvenirs a few days before departure.
  • This allows time for secure packing in your luggage.
  • If buying large items or many souvenirs, research shipping services (USPS, FedEx, UPS) to send them home.

Tax Information

  • The U.S. Does not operate a nationwide Value Added Tax (VAT) refund system for tourists.
  • Sales tax is not refundable upon departure.
  • Keep receipts for any significant purchases.
  • Customs declaration is important for large purchases.

Timing Your Exit

Allow ample time for airport check-in and security.

Recommended Check-in Times

  • Domestic Flights:2 hours before departure
  • International Flights:At least 3 hours before departure
  • Peak Periods:Add extra time
  • Train/Bus Departures:Arrive 30 minutes before departure

Homeward Bound Prep

  • Confirm your flight details (departure time, terminal, gate).
  • Pack according to airline baggage rules for weight and size.
  • Confirm all your belongings are accounted for before leaving accommodation.
  • Plan your transport to the airport/station ahead of time.

Tip: Luggage Documentation

Before leaving home, photograph your luggage, its contents, and any valuable items.

This documentation supports claims for lost or damaged bags.

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