Pre-Trip Checklist: Vail Valley

Essential Preparations

Break down your planning into manageable phases for a smooth trip.

Detailed Timeline

A phased approach to ensure all aspects of your journey are covered.

-6 Months Prior

Dates & Main Bookings

Determine exact travel dates, especially for peak season, and book flights and main accommodation.

Lift Passes & Documents

Purchase ski lift passes (e.g., Epic Pass) and apply for/renew passports or visas if international.

Travel Insurance

Research and obtain travel insurance coverage from providers like World Nomads.

-2 Months Prior

Activity & Tour Reservations

Plan and make reservations for major activities and tours like ski lessons or rafting trips.

Airport Transfers & Dining

Arrange airport transportation and research dining options, making reservations for popular restaurants.

Packing List Draft

Begin compiling a detailed packing list based on planned activities and the season of your visit.

Week Prior

Confirmations & Weather

Confirm all flights, accommodation, and activity reservations. Check the specific weather forecast for Vail Valley.

Bank Notification & Packing

Notify your bank of travel dates and finalize packing, considering helpful items from Eagle Creek.

Digital & Offline Setup

Make digital and printed copies of documents. Download useful apps and offline maps.

Required Advance Bookings

Secure these important elements ahead of time, especially during peak seasons.

Non-Negotiable Reservations

Flights and accommodation.
Ski lift tickets or passes.
Airport shuttles or rental cars.
Popular tours and fine dining.

Pre-Trip Research

Deepen your knowledge of Vail Valley before your visit.

Recommended Information Gathering

Thoroughly review this factsheet and other reliable sources.
Research specific hiking trails, ski runs, and attractions that align with your interests.
Read recent reviews to get current information on services and venues.
Familiarize yourself with local regulations or advisories.

Home Preparation

Set your mind at ease by preparing your home before departure.

Security Measures

Secure your home by locking all doors and windows.
Set timers for lights to simulate occupancy.
Arrange for mail and newspaper holds or neighbor collection.
Activate any home security systems.

Household Logistics

Arrange for pet care with sitters or boarding.
Dispose of perishable food items.
Unplug non-essential electronics to save energy.
Adjust thermostat settings for energy efficiency.

Communications

Inform trusted contacts of your itinerary and emergency contact information.
Set up out-of-office replies for work emails.
Consider pausing any home deliveries.
Ensure emergency contact numbers are accessible.

Smart Tip

Purchasing lift tickets or passes well in advance leads to considerable savings. Consider an Epic Pass or Ikon Pass if you plan multiple ski days.

Arrival Checklist

These first steps guarantee a smooth start to your Vail Valley trip.

First Steps Upon Arrival

1
Clear Customs
For international arrivals at Denver (DEN) or Eagle County (EGE): Clear U.S. Customs and Border Protection.
2
Collect Luggage
Gather all checked luggage from the baggage claim area.
3
Locate Transport
Find your pre-arranged airport shuttle or rental car counter.

Orientation & Initial Purchases

Orient Yourself
Upon reaching your lodging, use a local map to locate bus stops, villages, and essential services.
Currency & Groceries
ATMs are available for cash; most purchases use credit cards. Consider a supermarket stop in Avon or Edwards for groceries.
Travel to Lodging
Follow your pre-arranged shuttle or rental car plan. The drive from EGE is short; from DEN, allow 2-2.5 hours.

Additional Arrival Information

Connectivity

Most accommodations and public areas offer Wi-Fi.

Cell service is generally strong throughout the valley.

Check-in Procedures

Confirm check-in times and procedures with your accommodation.

Many properties offer contactless check-in options.

Local Information

Visit the Vail Welcome Center for maps, brochures, and activity guidance.

Local staff are available to address any questions upon arrival.

Welcome to Vail!

Once settled, take a moment to absorb the mountain ambiance. Explore your immediate surroundings on foot.

Departure Preparation

Prepare for your departure to guarantee a stress-free journey home.

Souvenirs & Shipping

Purchase souvenirs well in advance of your departure date.
If you have large items or prefer to ship purchases, visit a local UPS, FedEx, or USPS office.
Be mindful of airline baggage weight and size restrictions for carry-on or checked items.
Keep receipts for any high-value purchases.

VAT Refund Procedures

Value Added Tax (VAT) refund procedures are not applicable in the United States.
Sales tax is collected at the point of purchase.
This tax is non-refundable for tourists and other visitors.
Retain your receipts for personal records, though a refund process is not available.

Pre-Departure Timing

Allocate ample time for travel to the airport, especially from Vail to Denver International (DEN).

Timing Considerations

Vail to EGE:35-45 minutes
Vail to DEN:2-3 hours (without traffic)
Traffic Buffer:Add time for I-70 on Sundays/evenings in winter.
Check Road Conditions:Before departure, review Cotrip.org.

Return Trip Readiness

Confirm your flight details and check for any schedule changes.
Ensure your passport or ID and all necessary travel documents are easily accessible.
Verify all your belongings are packed and accounted for.
Return your rental car (if applicable) well before your flight's check-in cutoff time.

Smooth Departure

Allow ample time for airport travel. Check road conditions before you leave.

Checking out of your accommodation follows their specific policies.

Pre-Trip Checklist