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Pre-Trip Checklist

Pre-Trip Checklist

Spain

Essential Preparations: A Chronological Guide

Organizing your preparations over time prevents last-minute pressure.

Planning Timeline

A phased approach to ensure all aspects of your journey are covered.

3+

Months Before

Passport Validity

Ensure validity for at least three months beyond departure from Schengen Area.

Book Flights & Stay

Secure major flights and main accommodation in Palma.

Travel Insurance

Purchase comprehensive travel insurance, consider World Nomads.

1

Month Before

Detailed Itinerary

Plan detailed itinerary, including day trips and specific activities.

Book Rentals & Tours

Book car rentals or popular activities that require advance reservations.

Bank Notification

Inform your bank and credit card companies of travel dates.

1

Week Before

Start Packing

Begin packing, use organizers from Eagle Creek.

Download Apps

Download essential apps and offline maps for Palma.

Plug Adapters

Ensure you have the required European travel plug adapter.

Important Bookings & Research

Secure elements of your trip and deepen your understanding of Palma.

Advance Reservations

  • Flights, accommodation, and popular tours (e.g., Sóller train) benefit from early booking.
  • Car rental during high season often requires advance booking.
  • Check visa requirements for Spain and initiate application processes if necessary.
  • Arrange for an International Driving Permit (IDP) if you plan to rent a car outside EU/EEA.

Pre-Trip Deep Dive & Home Care

Learn about Palma before you arrive and prepare your home for your absence.

Research & Preparation

  • Explore local cuisine and cultural distinctions.
  • Research any local events or festivals taking place during your visit.
  • Consult your doctor for any recommended vaccinations.
  • Secure your home, stop mail, arrange plant care.

Immediate Pre-Departure & Document Safeguards

Final checks before you leave and securing your papers.

-48 Hours Before

  • Check flight status for any last-minute changes.
  • Pack essential documents in your carry-on.
  • Include any required medications in your carry-on.
  • Charge all electronic devices.

Arrival & Currency Tips

  • Clear immigration and collect luggage upon arrival.
  • A1 airport bus is a convenient transfer option.
  • Withdraw Euros from an ATM in the city; avoid airport kiosks.
  • Consider purchasing a local SIM card in the city.

Document Safeguards

  • Create physical and digital copies of passport, visa, and insurance.
  • Keep copies separate from originals for safety.
  • Notify a trusted contact of your itinerary and emergency details.
  • Pay any upcoming bills before departure.

Document Security Note

Make physical and digital copies of your passport, visa (if applicable), and travel insurance policy. Keep copies separate from the originals in case of loss or theft.

Departure Preparation: Smooth Exit from Palma

Final steps to ensure a seamless departure from your island getaway.

Shopping & Customs

  • Souvenir Purchases

    Buy souvenirs well in advance of your departure date.

  • Shipping Items Home

    Understand the shipping process and any relevant customs regulations.

  • VAT Refund Procedures

    Non-EU residents claim VAT refunds on eligible purchases. Look for 'Tax Free' signs.

Airport Logistics & Final Checks

  • Pre-Departure Timing

    Allow 2-3 hours for international flights, 1.5-2 hours for Schengen flights.

  • Airport Transport

    Arrange your transport to Palma de Mallorca Airport (PMI) in advance.

  • Final Packing

    Ensure all personal belongings and documents are securely packed.

Detailed VAT Refund Steps

Identify Tax-Free Shops

Look for shops displaying "Tax Free" signs for eligible purchases.

Purchases often need to be over a certain amount for eligibility.

Obtain Forms

Request a tax-free form from the retailer at the time of purchase.

Fill in all required personal information accurately on the form.

Customs Validation

Get your tax-free form stamped by customs officials at the airport before departure.

Follow the specific instructions for each tax-free provider, as procedures may vary slightly.

Check-In Reminders

Confirm your return flight details and check-in online if possible. This saves time at the airport.

Departure & Last Tips

Ensuring a smooth exit and final considerations for your Palma visit.

Souvenirs & Shipping

  • Purchase souvenirs with ample time before your departure.
  • If shipping items, understand the process and customs regulations.
  • Keep receipts for potential VAT refunds on eligible purchases.
  • Follow specific instructions for tax-free forms and customs stamping.

Final Airport Logistics

  • Allow 2-3 hours for international flights at Palma de Mallorca Airport (PMI).
  • For flights within the Schengen Area, allow 1.5-2 hours.
  • Arrange your transport to the airport in advance to account for potential traffic.
  • Confirm your return flight details and check-in online if possible.

VAT Refund Procedures

Non-EU residents can claim VAT refunds on purchases over a certain amount. This process is for eligible items.

Steps for Refunds

  • Tax-Free Shops:Look for signs.
  • Obtain Forms:Request forms from retailers.
  • Customs Stamp:Get forms stamped at the airport.
  • Instructions:Follow provider details.

Home Preparation Essentials

  • Secure your home by locking windows and doors.
  • Stop mail and newspaper delivery for your travel dates.
  • Arrange for plant watering if you have indoor or outdoor plants.
  • Arrange for pet care or house-sitting if needed.

Final Document Reminder

Ensure all your personal belongings, including chargers and important documents, are packed securely.

Have your accommodation address written down or saved digitally, ready to show to your driver or for navigation upon arrival.