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Pre-Trip Checklist

Pre-Trip Checklist

Extremadura, Spain

Essential Preparations

Divide your planning into phases for effective task management.

Chronological Planning Timeline

Follow this timeline for a smooth preparation.

1.

Months Before

Passport & Visa

Check passport validity (6 months beyond return). Research and apply for any needed visas.

Bookings

Book major flights and accommodation, especially for peak season.

Insurance & Health

Purchase comprehensive travel insurance. Check recommended vaccinations and consult your doctor.

2.

Month Before

Itinerary & Driving

Finalize your itinerary and make reservations for popular tours or restaurants. Arrange International Driving Permit if driving.

Financial & Language

Inform your bank of travel dates. Inquire about foreign transaction fees. Practice basic Spanish phrases.

Local Transport

Familiarize yourself with Caceres' local bus system and taxi options.

3.

Week Before

Confirm & Pack

Reconfirm all bookings. Pack luggage according to climate. Make copies of important documents.

Electronics & Contacts

Fully charge all electronic devices. Inform family or friends of your itinerary and emergency contacts.

Medication & Currency

Pack prescription medications with doctor's note. Exchange small amount of currency or plan ATM withdrawal.

Home Preparations

Prepare your home for your absence.

Before You Go

  • Arrange for pet or house sitting if needed.
  • Suspend mail and newspaper deliveries.
  • Secure your home by locking all doors and windows.
  • Turn off unnecessary lights and appliances.

Arrival Checklist

The first few hours in a new destination can be disorienting. A clear arrival plan simplifies the process.

First Steps

  • Clear immigration with passport and needed visa documents.
  • Collect your luggage from the baggage claim.
  • Proceed through customs.
  • Locate the nearest tourist information office for a map and brochures.
  • Confirm your transportation route to accommodation.
  • Withdraw local currency from an ATM (avoid airport kiosks).
  • Purchase a local SIM card if needed.

Additional Reminders

Essential details for a smooth travel experience.

Travel Documents

  • Passport and visa copies
  • Flight and accommodation details
  • Insurance policy information
  • Emergency contact list

Health & Safety

  • Doctor's note for medications
  • Basic first aid kit
  • Emergency contact numbers saved
  • Awareness of local emergency procedures

Connectivity

  • Portable power bank
  • Universal travel adapter
  • Offline maps downloaded
  • Translation app installed

Shipping Tip

If you plan to ship items home, arrange this well in advance of your departure date. Inquire about shipping costs and customs regulations.

Departure Preparation

Prepare for your departure efficiently to avoid last-minute stress.

Souvenir & Shipping Considerations

  • 1
    Time for Shopping:

    Allow time for last-minute souvenir shopping.

  • 2
    Shipping Arrangements:

    If you plan to ship items home, arrange this well in advance of your departure date.

  • 3
    Inquire Locally:

    Inquire about shipping costs and customs regulations.

VAT Refund Procedures

  • Check Minimum:

    For non-EU residents, check the minimum purchase amount for tax-free shopping.

  • Obtain Forms:

    Obtain the necessary "Tax Free" forms at participating stores for purchases.

  • Process at Airport:

    Process the refund at the airport or border before you depart the EU. Have your passport and purchases ready for inspection.

Pre-Departure & Return Trip

Pre-Departure Timing

Arrive at the airport or station with ample time before your scheduled departure.

For international flights, 2-3 hours are recommended. For buses or trains, 15-30 minutes are usually sufficient.

Confirm Travel

Reconfirm your flight or train times.

Re-pack your belongings, confirming all needed documents (passport, boarding pass) are readily accessible.

Final Logistics

Plan for your accommodation check-out time.

Spend any remaining local currency or exchange it if possible.

Insurance Reminder

Ensure your Travel insurance policy covers your entire trip duration and all planned activities.

Packing Smart

Thoughtful packing makes your journey more comfortable and efficient.

Clothing Essentials

  • Light, breathable fabrics for summer; layers for cooler seasons.
  • Comfortable walking shoes are a must for cobblestone streets.
  • Sun hat and sunglasses for sun protection.
  • A small umbrella or light rain jacket, especially outside summer.

Health & Personal Items

  • Basic first aid kit (band-aids, antiseptic wipes, pain relievers).
  • Any personal prescription medications with their original labels.
  • Sunscreen and insect repellent.
  • Hand sanitizer.

Security & Documents

Keep your valuables and documents secure.

Items

  • Passport and visa (if applicable)
  • Copies of all important documents (digital and physical)
  • Credit/debit cards and some local currency
  • Travel insurance details

Travel Gear & Accessories

  • Universal travel adapter and power bank.
  • Camera and extra memory cards.
  • Packing cubes for organization (Eagle Creek are great).
  • Small backpack or daypack for daily excursions.

Smart Packing Tip

Pack light for ease of movement.

Using packing organizers, such as those from Eagle Creek, greatly simplifies your luggage management.