Pre-Trip Checklist: Sochi

Essential Preparations

A structured approach to your pre-trip planning will set you up for success.

Planning Timeline

actions to take at different stages before your departure.

Months Before

Visa Application

Start Russian visa process; it is lengthy.

Flight Bookings

Secure international and connecting domestic flights for better prices.

Accommodation Research

Research and book your preferred hotels or apartments, especially for peak season.

Month Before

Confirm Bookings

Finalize all accommodation and major tour bookings.

Travel Insurance

Purchase comprehensive travel insurance (min. 30,000 EUR medical).

Download Apps

Install Yandex Maps, Yandex Taxi, Google Translate (offline pack), WhatsApp, Telegram.

Week Before

Currency Access

Get local currency (Rubles) or verify ATM access. Carry some cash.

Bank Notification

Inform your bank/credit card company of your travel plans to avoid card blocks.

Document Copies

Make physical and digital copies of your passport, visa, and insurance.

Required Bookings

Secure these elements early for a stress-free trip.

Reservations

Flights: International and connecting domestic flights to Sochi.
Accommodation: Critical during high seasons.
Long-distance train tickets: Book via Russian Railways website.
Popular Tours or Activities: Pre-booking saves time and secures availability.

Pre-Trip Research

Information

Current Travel Advisories: Consult your government's foreign affairs department.
Cultural Etiquette: Familiarize yourself with Russian norms for respectful interactions.
Attraction Details: Research opening hours, fees, and seasonal variations.
International Driving Permit: Obtain if you plan to rent a car.

Home Preparation

Secure your home for peace of mind while traveling.

Contacts & Itinerary

Inform trusted contacts of your itinerary.
Share emergency contact information.
Arrange for mail collection.
Let a neighbor know you are away.

Pets & Plants

Make sure pets are cared for (pet sitter, boarding).
Arrange for plants to be watered.
Ensure pet medications are prepared.
Consider automatic watering systems for plants.

Home Security

Lock all doors and windows securely.
Use timers for lights to simulate occupancy.
Activate any home security systems.
Turn off non-essential appliances to save energy.

Visa Application Tip

Start your Russian visa application at least 3 months before your trip; it is a multi-step process.

Arrival Checklist

The first few hours in a new destination can be daunting. Manage your initial steps upon arrival.

First Steps Upon Arrival

1
Immigration
Present passport and visa to border control. You will receive a Migration Card.
2
Customs
Proceed through customs. Declare any items as required.
3
Luggage
Collect your checked luggage from the carousel.

Immediate Actions After Arrival

Orientation
Familiarize yourself with your immediate neighborhood upon reaching accommodation.
Currency & Purchases
Exchange currency or withdraw rubles from an ATM. Make initial purchases like water or a SIM card.
Transportation to Accommodation
Use pre-booked transfers, Lastochka train, or Yandex Taxi app to your stay.

Important Arrival Details

Migration Card

Keep this card carefully until your departure.

It is an useful document for your stay.

Local SIM Card

Important for using navigation and ride-hailing apps.

Neighborhood Scan

Locate nearby shops, restaurants, and public transport stops upon arrival at your lodging.

Use Yandex Maps to orient yourself.

Migration Card Alert

Upon arrival, keep your Migration Card safe; you will need it when you depart.

Departure Preparation

A well-organized departure leads to a smooth end to your trip.

Final Arrangements

Purchase souvenirs well in advance to avoid a last-minute rush.
If shipping items, confirm customs rules and costs.
Russia has a VAT refund system; keep original receipts and forms.
Process VAT refunds at the airport before departure, after security.

Departure Timing

International Flights: Arrive at Sochi International Airport (AER) at least 2.5-3 hours before departure.
Domestic Flights: Arrive at least 1.5-2 hours before departure.
Traffic: Allow extra time for potential traffic to the airport, especially from the mountain cluster.
Return Trip Preparation: Reconfirm flight or train status before heading to the airport or station.

Departure Reminder

Ensure you have all your travel documents ready: passport, boarding pass, and the Migration Card.

You will hand over the Migration Card at passport control.

Pre-Trip Checklist