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Essential Preparations

Essential Preparations

West Of Tokyo, Japan

Comprehensive Planning Stages

Detailed preparation streamlines your trip, covering everything from bookings to local customs.

Planning Timeline

Follow this timeline for a stress-free travel experience.

1

-6 Months Prior

Major Bookings

Book international flights, especially during peak seasons.

Accommodation

Secure high-demand lodging like traditional ryokan.

Visa Application

Apply for your visa if required for Japan.

2

-2 Months Prior

Pass & Insurance

Purchase the Odakyu Hakone Free Pass or arrange pickup.

Travel Insurance

Arrange comprehensive travel insurance (World Nomads).

Attraction Research

Begin exploring specific attractions and dining options in Hakone.

3

-4 Weeks Prior

Confirmations

Verify all bookings: flights, accommodation, and passes.

Driving Permit

Obtain an International Driving Permit if renting a car.

Financial Alerts

Notify your bank and credit card companies of travel dates.

Bookings & Research

Advance reservations and thorough research are important.

Required Reservations

  • International flights to NRT or HND.
  • Odakyu Romancecar seat reservation (recommended).
  • Popular ryokan (many months in advance).
  • Specific fine dining restaurants might require reservations.

Home & Local Preparedness

Prepare your home and familiarize yourself with local context.

Home Preparation

  • Arrange for pet care if needed.
  • Hold mail or arrange for collection.
  • Notify trusted contacts of itinerary and emergency info.
  • Secure your home before departure.

Pre-Trip Research

Familiarize yourself with Japanese etiquette, the Hakone Round Course, and weather patterns.

Cultural Norms

  • Read up on Japanese etiquette for respectful interactions.
  • Understand bowing as a greeting.
  • Removing shoes indoors is a common practice.
  • Quiet on public transport is appreciated.

Hakone Transportation

  • Familiarize yourself with Hakone’s unique transport loop.
  • Understand the sequence of trains, buses, ropeway, and ship.
  • Plan your route to optimize sightseeing.
  • The Hakone Free Pass covers most local travel.

Weather & Packing

  • Check weather patterns for your travel dates.
  • Pack climate-appropriate clothing.
  • Consider layers for changing temperatures.
  • Bring comfortable walking shoes for exploration.

Final Confirmation

Confirm all bookings and prepare necessary documents in the weeks leading up to your trip. This proactive approach minimizes last-minute stress.

Arrival Checklist

First steps upon arrival help you get oriented and begin your Hakone adventure smoothly.

Airport Procedures

  • 1
    Immigration & Customs

    Clear immigration and customs at Narita or Haneda Airport.

  • 2
    Connectivity

    Activate your tourist SIM card or pick up pre-booked pocket Wi-Fi.

  • 3
    Tourist Information

    Locate tourist information at Hakone-Yumoto Station for maps and advice.

Getting Oriented

  • Currency Exchange

    Exchange cash at the airport or withdraw Yen from 7-Eleven/Japan Post Bank ATMs. Consider an IC card (Suica/Pasmo) for wider Japan travel.

  • Transportation to Accommodation

    From Tokyo, use the Odakyu Romancecar to Hakone-Yumoto. From there, use local Hakone Free Pass transport to reach your lodging.

  • Packing Organization

    Consider Eagle Creek for well-organized packing cubes.

Arrival Points

Airport Procedures

Efficiently clear immigration and customs.

Activate SIM or pick up Wi-Fi upon landing.

Hakone-Yumoto Orientation

Find the tourist information center for maps.

Familiarize with station layout, bus stops, and platforms.

Currency & IC Card

Exchange or withdraw Japanese Yen from ATMs.

Consider an IC card for general purchases and wider travel.

Arrival Guidance

Upon arrival, remember to activate your mobile connectivity (SIM or pocket Wi-Fi) and locate the nearest tourist information center for initial guidance.

Departure Preparation

Smooth departure from Hakone and return journey.

Souvenirs & Shipping

  • Purchase souvenirs a day or two before departure.
  • Inquire about shipping options at larger souvenir shops.
  • Japan Post offers reliable international shipping.
  • Look for unique local crafts like Yosegi zaiku.

Return Trip Essentials

  • Reconfirm flight details 24-48 hours prior.
  • Pack duty-free liquids appropriately.
  • Account for all personal belongings.
  • Allow ample time for connections to airports.

VAT Refund Procedures

For tax-free shopping, look for stores with "Tax-Free" signs. Minimum purchase amounts apply (typically ¥5,000 for general goods).

Process

  • Present passport at designated counter.Required
  • Receive refund or tax deduction at sale point.Instant
  • Keep sealed goods until departure.Until exit
  • Understand rules for consumables vs. General goods.Check rules

Departure Timing

  • Plan your return journey well in advance from Hakone.
  • Consider potential traffic or public transport delays.
  • Aim for early arrival at the airport for a relaxed check-in.
  • Verify airport transit options from Hakone.

Final Checks

Before leaving your accommodation, perform a final check for all personal items.

Reconfirm your flight details and allow ample travel time to the airport.