Pre-Trip Checklist: Yokohama

Essential Preparations

Plan your trip in stages to avoid last-minute rushes and ensure a smooth start.

Chronological Planning Timeline

A structured approach to your pre-trip actions.

Three Months Before

Passport & Visa

Check passport validity and research visa requirements, beginning applications if needed.

Flights & Stays

Book international flights and secure major accommodations, especially for high season.

Travel Insurance

Obtain comprehensive travel insurance for medical needs, cancellation, and lost luggage.

One Month Before

Itinerary Details

Outline daily activities and book domestic flights or Shinkansen tickets.

Experience Bookings

Make reservations for specific experiences, like the Chicken Ramen Factory or fine dining.

Connectivity & Finance

Arrange pocket Wi-Fi or SIM, and notify your bank of travel plans.

One Week Before

Packing & Apps

Pack appropriate clothing and download required travel apps to your smartphone.

Currency & Documents

Convert some currency to JPY; print copies of important documents and save digital versions.

Final Checks

Finalize itinerary details and confirm any last-minute reservations.

Required Advance Bookings

Securing these items well in advance streamlines your travel experience.

Essential Reservations

International flights.
Accommodation.
Japan Rail Pass (if applicable).
Dinner reservations at high-end restaurants.

Home Preparation Before Departure

Steps to manage your home while away for peace of mind.

Pre-Departure Domestic Tasks

Arrange for mail, pet care, and house-sitting if needed.
Notify neighbors or family of your travel plans.
Pay bills that might come due during your trip.
Ensure your home remains secure.

Pre-Trip Research

Gaining knowledge beforehand significantly enriches your journey.

Cultural Insights

Read up on Japanese customs.
Learn about local etiquette.
A few basic phrases enhance interactions.
Review cultural subtleties.

Transportation Know-how

Understand local public transport systems.
Familiarize yourself with popular routes.
Explore options like the Minatomirai Line.
Learn about day passes.

Health & Safety Insights

Review health precautions for travelers.
Familiarize yourself with safety guidelines.
Know emergency procedures.
Download the JNTO Safety tips app.

Final Week Reminders

Pack appropriate clothing, download essential apps, convert some currency, and secure digital copies of important documents.

Arrival Checklist

These first steps transition you smoothly into your Yokohama adventure.

Immediate Airport Procedures

1
Immigration & Customs:
Clear immigration and customs by following airport signage and completing declarations.
2
Connectivity:
Activate your SIM card or pick up your pre-ordered pocket Wi-Fi device.
3
Currency & IC Card:
Obtain Japanese Yen from an ATM and purchase an IC card (Suica/Pasmo) for public transport.

Transportation to Accommodation

Locate Transport:
Follow signs for trains or buses to reach your hotel, referring to your pre-researched routes.
Check-in:
Proceed directly to your accommodation for check-in and settling in.
Immediate Surroundings:
Take a moment to orient yourself with the area around your hotel.

Departure Preparation

Souvenir & Shipping

Remember Japan's tax-free shopping for tourists.

Consider shipping large items home from a post office or via hotel courier.

VAT Refund & Luggage

Ensure all required receipts and documentation for any VAT refund process at the airport.

Confirm all luggage adheres to airline weight and size limits.

Pre-Departure Timing

Reconfirm your flight or train times. Arrive at the airport 2-3 hours before your international flight.

Allow extra time for returning pocket Wi-Fi devices or last-minute shopping.

Return Trip Considerations

Have your passport and boarding pass ready. Return your IC card for a refund of its deposit and remaining balance.

Departure Checklist

Ensure a smooth exit from Yokohama and Japan with these final checks.

Souvenir & Luggage Management

Take advantage of Japan's tax-free shopping for tourists by looking for designated stores.
For numerous or oversized souvenirs, consider shipping services from a post office or hotel.
Verify all luggage falls within your airline's weight and size limits to avoid excess fees.
Be mindful of restrictions on liquids or certain food items in your carry-on baggage.

Final Departure Steps

Reconfirm your flight or train times well in advance of your departure.
Arrive at the airport 2-3 hours before your international flight, allowing for potential queues.
Allocate extra time for returning pocket Wi-Fi devices or any last-minute shopping.
Perform a final check of your accommodation for any forgotten items before leaving.

VAT Refund Procedures

If you made tax-free purchases, follow these steps for a refund.

Refund Process Overview

Gather all required receipts and documentation from tax-free purchases.
Locate the VAT refund counter or designated area at the airport.
Present your passport, purchases, and documentation for verification.
Follow staff instructions to complete the refund process.

IC Card Return

If you wish to receive a refund for your IC card deposit and remaining balance, proceed to a train station ticket office.
The refund amount covers the deposit and any unused balance.
This process is typically available at major train station ticket counters.
A small handling fee may be deducted from the remaining balance.

Smooth Exit

Having your passport and boarding pass readily available streamlines the airport security and boarding process.

Double-checking for forgotten items at your accommodation prevents last-minute stress.

Pre-Trip Checklist