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Pre-Trip Checklist

Pre-Trip Checklist

Kyushu, Japan

Essential Preparations

Organize your trip effectively with this chronological timeline.

Planning Timeline

Follow these guidelines for timely arrangements.

1.

-6 Months Before

Passport & Visa

Check passport validity (6+ months). Research and apply for visa if necessary.

Flights & Accommodation

Book international flights; early booking often secures better rates. Research and book major accommodation.

Insurance & Passes

Purchase comprehensive Travel insurance. Decide on and purchase JR Pass if applicable.

2.

-2 Months Before

Domestic Travel

Book domestic flights or train tickets and any popular tours (e.g., Hashima Island tour).

Health & Driving

Check medication regulations. Obtain International Driving Permit if renting a car. Get recommended vaccinations.

Itinerary Planning

Begin planning daily itineraries, marking attractions and activities.

3.

-4 Weeks Before

Confirmations

Confirm all bookings and reservations. Notify your bank and credit card companies of travel plans.

Connectivity & Currency

Arrange mobile connectivity (SIM/eSIM/Wi-Fi). Exchange currency or verify ATM card for international use.

Packing & Home

Start making a packing list. Secure your home, pay bills, and arrange pet/house sitting if needed.

Last Minute Checks

Week Before & Day Before

  • Print or save digital copies of all essential documents.
  • Finalize your packing. Consider travel organizers from Eagle Creek.
  • Download apps for navigation, translation, and transit.
  • Charge all electronics (phone, camera, power bank) the day before.
  • Pack a small bag with essentials for your first day in Nagasaki.

Bookings & Research

Advance Bookings & Pre-Trip Research

  • Flights, popular hotels/ryokans, JR Pass (if applicable), and Hashima Island tours are important to book in advance.
  • Dive into specific attractions you want to visit, local transport details (especially tram lines), and local food specialties.
  • A travel planner journal can organize your notes and research.

Home Preparation

Prepare your home before you leave for extended periods.

Security

  • Secure your home.
  • Lock all windows and doors.
  • Use timers for lights.

Utilities & Mail

  • Pay any upcoming bills.
  • Arrange for mail collection or forwarding.
  • Adjust thermostat for efficiency.

Pet & Plant Care

  • Arrange pet sitting or boarding.
  • Arrange plant care.

Important Note

Some common Western medications are restricted in Japan. Research carefully!

Arrival Checklist

These steps make for a smooth transition upon arriving in Nagasaki.

First Steps Upon Arrival

  • Immigration & Customs:

    Clear immigration and customs. Have your passport and disembarkation card ready.

  • Mobile Connectivity:

    Activate your local SIM card/eSIM or pick up your pre-booked Pocket Wi-Fi device at the airport.

  • Currency & Information:

    Locate an ATM for an initial cash withdrawal if you need Japanese Yen. Find a tourist information center for free maps and brochures.

Orientation Strategies

  • Airport Transfer:

    If arriving at Nagasaki Airport, take the airport limousine bus to Nagasaki Station to get oriented with the city's main hub.

  • Tram Map:

    Familiarize yourself with the tram map immediately, as it will be your main mode of transport within the city.

  • Initial Purchases:

    Consider purchasing a Nagasaki Tram One-Day Pass if you plan to stay within the city center; it brings convenience from the start.

Departure Preparation

Souvenirs & Shipping

Allow time for last-minute souvenir shopping. Nagasaki Station area and Hamanomachi Shopping Arcade contain many options.

Inquire about tax-free shopping for eligible purchases. Large department stores can sometimes arrange international shipping.

VAT Refund Procedures

Japan has a consumption tax (10%). Tourists claim tax refunds on eligible purchases (over ¥5,000 for general goods/consumables) at participating stores.

Seek "Tax-Free" signs. The process is handled at a designated tax-free counter within the store. Keep your passport and receipts handy.

Pre-Departure Timing

Nagasaki Airport (NGS): Arrive at least 1.5 hours before a domestic flight.

Fukuoka Airport (FUK) for International Departures: Allow 2-3 hours for check-in and security. Factor in 2-2.5 hours for the train or bus journey from Nagasaki to Fukuoka Airport. Make certain all your documents are ready.

Flight Confirmation

Confirm your flight status before heading to the airport.

Emergency Planning Insights

While Japan is incredibly safe, being prepared for unexpected events matters for smooth travel.

Medical Preparedness

  • Carry copies of your prescriptions for any necessary medications.
  • Know your blood type and any critical medical conditions.
  • Pack a small first-aid kit with basic supplies.
  • Keep your travel insurance details accessible.

Natural Disaster Awareness

  • Familiarize yourself with earthquake safety procedures (Drop, Cover, Hold On).
  • Be aware of tsunami evacuation routes if staying near the coast.
  • Subscribe to local emergency alerts or use the Japan Safe Travel app.
  • Know where to find emergency shelters in your accommodation area.

Financial Contingencies

Having a financial backup plan is wise for any journey.

Emergency Funds

  • Keep a separate emergency fund.Cash/Card
  • Have multiple payment methods.Credit/Debit
  • Know international ATM withdrawal limits.Limits
  • Inform banks of travel dates to avoid card freezes.Bank Alerts

Communication Strategy

  • Ensure your phone has international roaming or a local SIM/eSIM.
  • Store emergency contacts, including your embassy, in your phone and on paper.
  • Consider setting up a reliable messaging app for contact with home.
  • Share your itinerary with a trusted person at home.

Peace of Mind

Being prepared does not mean expecting the worst; it means preparing for anything. This brings greater peace of mind for your travel experience.

Stay informed and adaptable during your journey to Nagasaki.