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Pre-Trip Checklist

Pre-Trip Checklist

Central Honshu, Japan

Essential Preparations

A logical planning timeline guides your readiness.

Chronological Planning Overview

actions to undertake at various stages before your journey.

3M

Months Before

Passport & Visa

Confirm passport validity and secure any needed visas.

Flight Bookings

Book international flights, especially for peak season.

Driving Permit

Obtain an International Driving Permit if driving a car.

1M

Month Before

Itinerary Finalization

Confirm day-by-day plans, including day trips and activities.

Travel Insurance

Arrange comprehensive travel insurance, such as with World Nomads.

Currency Exchange

Obtain some Japanese Yen for initial expenses.

1W

Week Before

Reconfirm Bookings

Double-check all flights, hotels, and reservations.

Packing

Pack based on climate and planned activities.

Electronic Readiness

Charge all electronics and power banks; download essential apps.

Advance Bookings & Research

items to book or research before you embark.

Required Advance Bookings

  • International and any domestic flights to major Japanese hubs.
  • Accommodations, especially popular ryokans or during peak seasons.
  • Japan Rail Pass (if applicable, purchase voucher before arrival).
  • Specific tours or classes like soba making or guided hikes.

Pre-Trip Research Suggestions

Knowledge that enriches your journey.

Recommended Research Topics

  • Japanese etiquette and cultural norms for respectful interactions.
  • Basic Japanese phrases like greetings and "thank you."
  • Japan's public transportation system, including IC cards and ticketing.
  • Local currency (JPY) and prevalent payment methods.

Home Preparation Before Departure

Ensuring peace of mind while away.

Inform Contacts

  • Notify family/friends of your itinerary.
  • Share your contact information.
  • Confirm emergency contacts list is ready.
  • Prepare a physical and digital list.

Arrange Pet/House Care

  • Arrange care for your pets.
  • Secure house-sitting if needed.
  • Stop mail and newspaper delivery.
  • Ensure all bills are paid or set for automatic payment.

Home Security Measures

  • Lock all windows and doors.
  • Set home alarms if applicable.
  • Utilize timers for lights for a lived-in look.
  • Take other necessary security precautions.

Final Document Check

Gather all essential documents including your passport, IDP (if applicable), travel insurance details, and copies of reservations in an easily accessible bag.

Arrival and Departure Flow

Steps to navigate your entry and exit from Matsumoto.

First Steps Upon Arrival

  • 1
    Immigration & Customs:

    Present passport, return ticket, and accommodation details; expect fingerprinting and photo.

  • 2
    Connectivity:

    Pick up pre-rented Pocket Wi-Fi or purchase a SIM card.

  • 3
    Currency & JR Pass:

    Exchange currency or withdraw cash at an ATM; activate JR Pass if applicable.

Orientation Strategies

  • Matsumoto Tourist Info:

    Visit the Tourist Information Center at Matsumoto Station for maps and local advice.

  • Locate Accommodation:

    Use Google Maps or a local map to find your hotel or ryokan.

  • Essential Stores:

    Find the closest 7-Eleven, Lawson, or FamilyMart for cash and quick purchases.

Departure Logistics

Souvenir & Shipping

Purchase souvenirs beforehand to avert last-minute rush.

If shipping items, visit a post office with ample time.

VAT Refund Procedures

Look for "Tax-Free" signs in shops for eligible purchases over ¥5,000.

Present your passport at the point of sale for the refund process.

Pre-Departure Timing

Allow ample time to reach the airport (4-5 hours for Tokyo airports).

Arrive at the airport 2-3 hours before international flights.

Smooth Departure Note

Reconfirm your flight details (time, terminal, gate) and ensure all documents are accessible. Pack liquids according to airline regulations.

Return Trip Preparation

Final checks for a seamless journey home.

Financial & Luggage

  • Ascertain you possess enough cash for airport incidentals.
  • Be aware of luggage weight limits to avert excess baggage fees.
  • Consider shipping items home if your luggage weight is a concern.
  • Have any remaining local currency ready.

Documents & Logistics

  • Ensure all your documents (passport, boarding pass) are accessible.
  • Reconfirm your flight details including time, terminal, and gate.
  • Pack any liquids according to airline regulations for carry-on.
  • Perform a final check of all personal belongings.

Airline Regulations

Reminders

  • Carry-on Liquid Limits:100ml per container.
  • Sharp Objects:Pack in checked luggage.
  • Power Banks:Carry on, not checked.
  • Duty-Free Allowance:Know your country's limits.

Post-Trip Action

  • Organize photos and videos from your journey.
  • Consider writing a travel journal or blog post.
  • Share your positive experiences on social media.
  • Review your travel budget and expenses.

Final Countdown

A smooth departure hinges on preparation. Ensure all tasks are complete, leaving nothing to chance.

Your journey home awaits, calm and well-managed.

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