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Pre-Trip Checklist

Pre-Trip Checklist

Umbria And Le Marche, Italy

Essential Preparations

A structured approach to your pre-trip activities.

Chronological Planning Timeline

Organize your trip effectively with these timed steps.

1

Months Before

Passport Validity

Ensure your passport has at least six months of validity beyond your return date.

Visa Application

If a Schengen Visa is needed, begin the application process well in advance.

International Flights

Book international flights for better fares, typically several months out.

2

Month Before

Accommodation Booking

Book all accommodations, especially for high season or popular areas.

Travel Insurance

Obtain comprehensive travel insurance that covers medical emergencies and trip cancellation. Consider World Nomads.

Driving Permit

If driving and a non-EU citizen, obtain your International Driving Permit.

3

Week Before

Confirm Reservations

Reconfirm all your flight, accommodation, tour, and car rental reservations.

Pack Main Luggage

Begin packing, mindful of seasonal clothing and checking airline weight limits.

Digital Prep

Download offline maps and essential apps. Print/save copies of documents.

Required Advance Bookings

Flights, accommodation, and rental car (if desired) are important advance bookings, especially for peak travel times.

Bookings

  • Flights and accommodation are for peak travel.
  • Rental car is also important if you plan to drive extensively.
  • Popular tours, like those for the Frasassi Caves, benefit from pre-booking.
  • Secure your spots ahead of time to avoid disappointment.

Pre-Trip Research

Beyond general planning, deep dive into specific aspects.

Smart Research

  • Explore Ancona's public transport system in detail.
  • Research specific restaurant options that appeal to you.
  • Verify current opening hours for any attractions you plan to visit.
  • Opening hours can change seasonally or on holidays.

Home Preparation

Prepare your home for your absence to ensure peace of mind.

Trusted Contacts

  • Inform a trusted family member or friend of your itinerary.
  • Arrange for pet care if needed.
  • Arrange for plant watering.
  • Arrange for mail collection.

Security & Utilities

  • Secure your home by locking doors and windows.
  • Consider stopping newspaper deliveries.
  • Unplug unnecessary electronics.
  • Consider turning off your main water supply if away long.

Digital Safety

  • Check smart home security systems.
  • Ensure cloud backups are current.
  • Upload copies of important documents to cloud.
  • Charge all electronic devices.

Final Check

Use a Comprehensive travel checklist to ensure nothing is overlooked.

Arrival Checklist

These steps contribute to a smooth transition upon arriving in Ancona.

First Steps Upon Arrival

  • 1
    Clear Immigration and Customs

    Follow procedures at your first point of entry into the Schengen Area.

  • 2
    Collect Luggage

    Retrieve your checked baggage from the carousel.

  • 3
    Activate Local SIM

    Activate local SIM card or confirm phone roaming works for communication.

Orientation & Transport

  • Orient Yourself

    Use Google Maps to orient yourself from the airport or train station to your accommodation.

  • Initial Cash Withdrawal

    Locate an ATM for initial cash withdrawal for immediate expenses.

  • Airport Transfer

    Proceed to your pre-arranged or chosen airport transfer option.

Transportation from Entry Point

Taxi

Utilize a pre-booked taxi for a direct journey to your accommodation.

Taxis are available outside the airport terminal.

Aerobus Service

The Aerobus service links Ancona Falconara Airport to the city center.

It is a quick and direct option for reaching downtown.

Train

Take the train from Ancona Falconara Airport to Ancona Centrale Station.

This route offers a convenient and direct transfer.

Local Information

Verify local transport schedules upon arrival for optimal planning and navigation.

Departure Preparation

Plan for a smooth departure from Ancona.

Souvenir & Shipping

  • Purchase your souvenirs in advance to avoid a last-minute rush.
  • Check your airline's baggage limits for purchases.
  • If shipping items home, arrange with a local post office or shipping company.
  • Keep receipts for any VAT refund procedures.

VAT Refund Procedures

  • Non-EU citizens claim VAT refunds on purchases from "Tax-Free" stores.
  • Ask for a "Tax Free" form at the point of purchase.
  • At the airport, present goods, receipts, and passport to customs.
  • Do this before checking in your luggage.

Pre-Departure Timing

Allow ample time for a stress-free departure.

Departure Estimates

  • International Flights:2-3 hours before departure
  • Domestic Flights:1.5-2 hours before departure
  • Trains:30-45 minutes before departure
  • Ferries:1-2 hours before departure

Return Trip Preparation

  • Reconfirm all details for your return flight, train, or ferry.
  • Ensure you have all necessary documents for departure from Italy.
  • Verify requirements for re-entry to your home country.
  • Double-check luggage allowances and contents.

Smooth Departure

Arrive well in advance and have all documents ready.