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Pre-Trip Checklist

Pre-Trip Checklist

North Rhine Westphalia, Germany

Detailed Planning Steps

Start your planning well in advance, especially for longer trips or visits during peak season.

Chronological Planning Timeline

Follow this schedule to make sure nothing is missed.

1

+ Months Before

Passport & Visa

Check passport validity (6+ months). Research visa requirements and begin the application process.

International Flights

Book international flights to secure better fares and availability, especially for peak season travel.

Major Events

Identify any specific festivals, concerts, or exhibitions you wish to attend and note their dates.

2

-2 Months Before

Accommodation & Insurance

Reserve your hotels, hostels, or vacation rentals. Purchase comprehensive Travel insurance.

Health & Transport

Consult your doctor for recommended vaccinations. Book long-distance train tickets for cheaper "Sparpreis" fares.

Activities

Map out your desired day trips and reserve any tours or activities that need advance booking.

3

-4 Weeks Before

Financial & Docs

Confirm all bookings. Inform your bank of travel dates. Get an International Driving Permit (IDP) if you plan to rent a car.

Health Kit

Assemble a small First aid kit with basic medications and supplies for your trip.

Preparation

Print and save digital copies of your passport, visa, travel insurance, and all reservations. Download essential apps and charge electronics. Pack your bags, perhaps with Eagle Creek organizers.

Required Advance Bookings

Secure these items well in advance to avoid last-minute stress or unavailability.

Reservations

  • International and domestic flights for your journey.
  • Accommodation, including hotels, hostels, or apartments.
  • Long-distance train tickets, especially if booking specific fast connections.
  • High-demand tours or tickets for special events (e.g., popular concerts, festivals).

Pre-Trip Research Recommendations

Familiarize yourself with Bonn and Germany to enrich your visit.

Topics to Explore

  • Read up on Bonn's history, notably its significant role as the former capital of West Germany.
  • Learn about Ludwig van Beethoven's life and connection to the city where he was born.
  • Familiarize yourself with basic German phrases; even a few words are appreciated by locals.
  • Review sections on local customs and etiquette to seamlessly integrate.

Home Preparation Before Departure

Complete these tasks before leaving to keep your home secure and cared for.

Itinerary Sharing

  • Inform family or trusted friends of your itinerary.
  • Share emergency contacts for peace of mind.
  • Provide your travel dates and return schedule.
  • Ensure someone has a way to reach you if needed.

Mail & Pet Care

  • Stop mail and newspaper delivery during your absence.
  • Arrange for someone to collect them if stopping delivery isn't an option.
  • Arrange for pet care if necessary (pet sitter, boarding).
  • Provide clear instructions for pet care providers.

Home Security

  • Secure your home: double-check all windows and doors are locked.
  • Set alarms if you have them activated before leaving.
  • Use timers for lights to give the impression of occupancy.
  • Turn off unnecessary appliances and water to prevent issues.

Passport Validity Reminder

Make sure your passport is valid for at least six months beyond your intended return date from the Schengen Area to avoid any travel complications.

Arrival Checklist

The first few hours in a new city can be overwhelming. Follow these steps for a smooth arrival in Bonn.

First Steps Upon Arrival

  • 1
    Clear Immigration and Customs:

    Have your passport and any required visa or documents ready for inspection.

  • 2
    Collect Luggage:

    Retrieve your checked bags promptly from the baggage claim area.

  • 3
    Locate Airport Transfer Options:

    Find the designated stops for buses, trains, or taxis from your arrival airport.

Orientation & Transport

  • Find Tourist Information:

    Locate the nearest tourist information center at the airport or in the city center. They give maps and local advice.

  • Get a City Map:

    Pick up a free physical map, even if you rely on digital maps, for easy navigation.

  • Familiarize with Public Transport:

    From your accommodation, study the local public transport map (VRS) to know the nearest stops and main lines.

Initial Essentials Upon Arrival

Currency Exchange

Withdraw Euros using an ATM at the airport or train station. ATMs generally offer better exchange rates than currency exchange counters.

Consider having some cash for smaller transactions or places that prefer cash.

Local Connectivity

Purchase a single or 24-hour public transport ticket for your journey to your accommodation upon arrival.

If not using an eSIM, buy a local SIM card for connectivity during your stay.

Transfer to Accommodation

Follow the specific instructions from section 4.1, choosing the transfer option that suits your budget and preferences.

Consider factors like luggage amount, travel companions, and time of day when selecting your transport.

Public Transport Validation

Always stamp your public transport ticket at the blue machines on platforms or inside vehicles before starting your journey to avoid fines.

Departure Preparation

Prepare for your departure to make sure a stress-free exit from Bonn.

Souvenirs and Shipping

  • Pack any souvenirs carefully, cushioning fragile items to protect them during transit.
  • If you plan to ship items home, allow enough time to visit a Deutsche Post office.
  • This process may include completing customs forms and proper packaging.
  • Distribute weight evenly if packing heavy items in checked luggage.

VAT Refund Procedures

  • For non-EU residents, keep all receipts for eligible purchases made during your trip.
  • At the airport, get your VAT refund forms stamped by customs officials before checking in your luggage.
  • Then, process the refund at a designated tax-free booth within the airport.
  • This process needs extra time at the airport, so plan accordingly.

Pre-Departure Timing Recommendations

Allocate sufficient time for travel to the airport or train station.

Timely Departure

  • Allow ample time for travel to the airport or train station, especially during peak hours.Time Allowance
  • Factor in additional time for security checks at the airport.Security Checks
  • Account for completing any VAT refund procedures, which needs extra time.VAT Processing
  • Traffic or public transport delays can occur, so plan with a buffer.Potential Delays

Return Journey Preparation

  • Confirm your flight or train times one last time before heading out.
  • Repack your luggage, making sure compliance with airline weight and size limits for checked and carry-on bags.
  • Charge all electronics, including portable chargers, for your journey.
  • Have all your travel documents, like boarding passes and ID, readily accessible.

Customs Reminder for VAT

For VAT refunds, customs forms must be stamped by officials before checking in your luggage if the items are in your checked bags.

This important step allows you to process the refund at a designated tax-free booth.