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Essential Preparations

Essential Preparations

British Columbia, Canada

Pre-Trip Planning Timeline

A structured timeline supports a stress-free journey.

Your Planning Phases

Break down your trip preparation into manageable stages for a smooth experience.

3+

Months Before

Flights & Lodging

Book flights and major accommodations, especially for high season.

Visa/eTA

Apply for a visa or eTA if your nationality requires one.

Travel Insurance

Research and purchase travel insurance, including activity coverage.

1

Month Before

Confirm Bookings

Double-check all flight, accommodation, and tour bookings.

Itinerary Detail

Refine your daily activities and map out routes.

Ferry Reservations

Book BC Ferries if traveling with a vehicle, especially for major routes.

1

Week Before

Pack Draft

Lay out clothing and gear, considering Vancouver Island's climate.

Documents

Gather essential documents and make digital/physical copies.

Home Prep

Arrange mail hold and inform a trusted contact of your itinerary.

Advance Booking Recommendations

Securing these bookings ahead of time guarantees a smoother trip, especially during busy periods.

Important Reservations

  • Flights: Secure air travel early for best availability and pricing.
  • Accommodation: Book your lodging, especially during peak season or for popular areas like Tofino.
  • Rental Car: Reserve your vehicle to ensure availability upon arrival.
  • Major Ferry Crossings: Book BC Ferries if you travel with a vehicle, especially for busy routes.

Pre-Trip Research

Prior research prepares you for what to expect and helps tailor your activities.

Important Information to Check

  • Weather Patterns: Understand typical weather for your travel dates and specific regions.
  • Local Events: Check for festivals, concerts, or special happenings during your visit.
  • Trail Conditions: If hiking, check current trail conditions, specifically for backcountry routes.
  • Wildlife Safety: Review guidelines for encountering local wildlife.

Home Preparation Checklist

Home Security

  • Lock all doors and windows.
  • Use timed lights to give a lived-in appearance.
  • Arrange mail hold or trusted mail collection.
  • Unplug non-essential electronics.

Pet & Plant Care

  • Arrange pet sitting or boarding for your furry friends.
  • Ensure your pet's caregiver has all necessary instructions and contacts.
  • Arrange for plant watering, or move plants to a self-watering system.
  • Consider temporary garden care if you will be away for an extended period.

Financial & Contacts

  • Notify your bank and credit card companies of travel dates.
  • Share your itinerary and emergency contacts with a trusted friend.
  • Store digital copies of important documents in a secure cloud.
  • Leave emergency contact information readily accessible at home.

Quick Tip

For backcountry hikes, inform park rangers or a trusted contact of your plans.

Arrival Checklist

These steps enable a smooth settling-in process upon reaching Vancouver Island.

Immediate Steps upon Landing

  • 1
    Customs & Immigration:

    Have your passport and any required documents ready for CBSA.

  • 2
    Luggage Retrieval:

    Collect your checked bags from the carousel.

  • 3
    Transportation:

    Verify your planned transport from your entry point to accommodation.

Initial Orientation & Purchases

  • Local Map:

    Pick up a physical map from the airport or tourist information center.

  • Currency & ATM:

    Withdraw some local currency or locate an ATM for better exchange rates.

  • Local SIM Card:

    Consider purchasing a local SIM at the airport or a mobile store.

Departure Preparation

Souvenirs & Shipping

Purchase souvenirs in advance to avoid last-minute rush.

Inquire about customs regulations and shipping costs for larger items.

Tax Refunds

Canada does not offer a general tourist tax refund program (like VAT refund) on goods.

Sales taxes paid are generally non-refundable for tourists.

Pre-Departure Timing

Allow ample time for airport check-in and security, especially during peak times.

Confirm your flight status or ferry reservation before heading to the terminal.

Return Trip Check

Double-check your return flight or ferry details and ensure luggage adheres to size restrictions.

Home Prep Before Departure

A thorough check of your home before leaving brings peace of mind for your journey.

Security Measures

  • Ensure all doors and windows are securely locked.
  • Put a hold on your mail delivery or arrange for a trusted person to collect it.
  • Unplug non-essential electronics to save energy and prevent power surges.
  • Use timers for indoor lights to give the impression of someone being home.

Pet & Plant Care

  • Arrange for pet care (pet sitter, boarding) with clear instructions.
  • Ensure your plants will be watered, either by a friend or with a self-watering system.
  • Provide house-sitter contact info if applicable, and leave emergency numbers.
  • Double-check that all ongoing bills are set for automatic payment or paid manually.

Financial & Contact Alerts

Inform relevant parties to prevent service interruptions or security holds.

Notifications

  • Bank/Credit Cards:Notify your bank of travel dates.
  • Trusted Contact:Share your itinerary and emergency contacts.
  • Online Accounts:Securely log out of sensitive accounts on public devices.
  • Digital Backups:Ensure copies of important documents are accessible.

Departure Logistics

  • Confirm flight status before heading to the airport.
  • Pack according to airline baggage rules (weight & size).
  • Do a final check of your accommodation for forgotten items.
  • Ensure your accommodation is secured before leaving.

Final Check

A smooth departure rounds off a well-planned journey.

Ensure all travel documents are easily accessible for your return journey.