Belgium
Organize your planning process with this chronological timeline to manage tasks efficiently.
A step-by-step guide for your trip preparations.
Check passport validity (6+ months). Apply for Schengen visa if needed.
Book international flights, especially for peak season, for preferred dates.
Purchase comprehensive travel insurance (medical, cancellations, lost luggage).
Book your Leuven accommodation. Plan major day trips and secure train tickets.
Research and book local tours. Check mobile phone compatibility; consider local SIM or eSIM.
Consult a travel health clinic for vaccinations and advice.
Confirm all reservations. Make digital and physical copies of essential documents.
Notify bank/credit card companies. Arrange pet care or house sitting.
Pack climate-appropriate clothing. Charge electronics, organize Euros for arrival.
Flights, accommodation, and high-speed international train tickets require advance booking. Specific guided tours (e.g., Leuven Town Hall, certain beer tours) often fill quickly; booking ahead secures your spot.
Research local customs and a few basic Dutch phrases. Familiarize yourself with attraction opening hours and days, as these vary by season or public holiday.
Prior to departure, ensure your home is secure and cared for.
If a non-EU resident with eligible purchases, have your VAT refund forms ("Tax Free Shopping") stamped by customs at your final EU departure point (e.g., Brussels Airport). Complete all paperwork and follow instructions for your refund.
These steps make for a smooth transition from your arrival point to your Leuven accommodation.
At your first point of entry into the Schengen Area (likely Brussels Airport).
Retrieve your bags from the baggage claim area.
Use an ATM at the airport or train station for immediate needs.
Head directly to the train station at Brussels Airport (BRU) for the direct train to Leuven.
Consider purchasing a local SIM card (if not using an eSIM) or a public transport day pass.
Have your accommodation address and directions handy for bus or taxi from Leuven station.
Purchase souvenirs ahead of departure to avoid last-minute rush.
Arrange shipping with a local postal service (bpost) or international courier if needed. Be aware of customs regulations for your home country.
Allow ample time for getting to the airport. Aim for 2-3 hours before international flights (outside Schengen Area).
Allow 1.5-2 hours for flights within the Schengen Area. Account for potential traffic or train delays.
Confirm your flight details and check-in online if possible for time saving.
Arrange your transport from Leuven to Brussels Airport well in advance, whether by train, bus, or taxi.
Generate a shared document for group travelers. Include all reservations, contact numbers, and itinerary details. This keeps everyone informed and ready.
Effective organization streamlines your journey.
Secure your home before leaving for your trip.
Review all steps one last time before heading to the airport.
