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Pre-Trip Checklist

Pre-Trip Checklist

Ardennes, Belgium

Trip Planning Stages

A structured approach to your journey.

Detailed Chronology

Steps for a journey without hitches.

1

-6 Months Before

Passport Review

Check passport valid for six months beyond return from Schengen Area. Sufficient blank pages.

Visa Acquisition

Determine visa needs. Begin application; it takes weeks or months. Gather required documentation.

Flight Booking

Book international flights, especially for peak season or F1 Grand Prix.

2

-2 Months Before

Itinerary Finalization

Plan detailed itinerary: day trips, attractions, activities. Book specific slots.

Attraction Tickets

Book tickets for Thermes de Spa or Circuit de Spa-Francorchamps tours.

Health Readiness

Consult doctor for vaccinations. Travel insurance from World Nomads.

3

-2 Weeks Before

Confirm Reservations

Reconfirm all flight, accommodation, and tour bookings.

Mobile Connectivity

Arrange international roaming or local SIM/eSIM. Ensure phone unlocked.

Packing & Finance

Make detailed packing list. Confirm Euro exchange rates. Budget for initial cash.

Bookings

Secure these items early.

Required Advance Bookings

  • International flights to Belgium.
  • Major accommodations, especially for peak season or events.
  • Popular Thermes de Spa slots, specifically on weekends.
  • Circuit de Spa-Francorchamps tours/events, if visiting the track.

Home Preparations

Steps before you depart.

Pre-Departure Home Steps

  • Secure Home: Lock windows and doors, set alarms.
  • Mail/Newspaper: Stop delivery or arrange for a neighbor to collect them.
  • Inform Trusted Person: Share your itinerary and emergency contacts with a trusted friend.
  • Utilities: Unplug unnecessary electronics to save energy.

Research & Documents

Pre-trip research for an informed visit.

Research Focus

  • Check detailed weather forecast for Spa.
  • Review local events calendar for any festivals or special activities.
  • Familiarize yourself with basic French phrases.
  • Review document copies and essential paperwork.

Document Organization

  • Make multiple copies (digital and physical) of all important documents.
  • Store copies separately from the originals.
  • Inform your bank and credit card companies of your travel dates.
  • Download offline maps and any essential apps.

Travel Essentials

  • Pack a small first aid kit and any personal prescription medications.
  • Charge all your electronic devices (phone, camera, power bank).
  • Eagle Creek for packing organizers.
  • Confirm your transportation arrangements to the airport or train station for departure.

Pre-Trip Reminder

Finalize all essential bookings and home preparations before departure.

Arrival Checklist

The first few hours in a new destination can be disorienting. This checklist guides your smooth arrival.

Initial Steps

  • 1
    Immigration and Customs:

    Clear immigration and customs at your first point of entry into the Schengen Area.

  • 2
    Connectivity:

    Connect to airport Wi-Fi or activate your local SIM/eSIM to have mobile data.

  • 3
    Cash Withdrawal:

    Locate an ATM for an initial cash withdrawal if you need Euros for immediate expenses. Avoid airport currency exchange kiosks.

Local Familiarization

  • Map Location:

    Upon arrival at your accommodation, locate it on a physical map or your phone's map app.

  • Essential Nearby Services:

    Identify the nearest grocery store, pharmacy, and public transport stops (bus stops, train station).

  • Tourist Information:

    Visit the local tourist information office in Spa to pick up free town maps, brochures, and local advice.

Essentials on Arrival

Currency & Payments

Use ATMs for the best exchange rates.

Carry some cash for immediate needs upon arrival.

Mobile Connectivity

Purchase a local SIM card if you have not opted for an eSIM.

Ensure your phone is unlocked.

Local Transport

Buy a bus ticket if you plan to use public transport to reach your accommodation.

Confirm your pre-researched transport route.

Arrival Guidance

Upon arrival, prioritize connectivity, initial cash, and transport to your accommodation.

Departure Preparation

A smooth departure strategy.

Souvenirs & Shipping

  • Allow time for any last-minute souvenir shopping.
  • If you are a non-EU resident and have made eligible purchases, inquire about VAT refund procedures.
  • For items too large or heavy for luggage, inquire about shipping services through local post offices (Bpost).
  • VAT refund involves keeping receipts, filling forms, and presenting goods at customs at your final EU departure point.

Travel Details

  • Allow ample time for travel from Spa to your departure airport or train station, especially during peak hours.
  • Factor in sufficient time for check-in procedures, baggage drop, and security screening at the airport.
  • Reconfirm your flight or train times at least 24 hours before departure.
  • Ensure your passport, boarding passes, and any other required travel documents are easily accessible. Check luggage weight.

Final Document Check

Ensure all documents are in order.

Document Status

  • Passport Validity:Checked
  • Visa Status:Confirmed
  • Flight/Train Times:Reconfirmed
  • Boarding Passes:Ready

Luggage & Belongings

  • Check your luggage weight and dimensions to avoid excess baggage fees.
  • Pack securely, especially if shipping items.
  • Ensure all personal electronics are charged or packed appropriately.
  • Secure all valuables.

Document Organization

Organize all your travel documents in a single, easily accessible folder. This simplifies check-in and security processes.

Carry digital and physical copies separately for added security.

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